Our House, Your Canvas

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Thank you to SDCAP for supporting “Our House, Your Canvas”, a project by The Normal House.

The Normal House is a small, intentional, co-housing community in the Normal Heights neighborhood of San Diego founded in the fall of 2012.

As part of Art Around Adams, a free event that showcases creative talent and businesses in Normal Heights, the community was invited to participate in mural painting on the front of the house. We were blown away by the community response, both during and after the painting.

During Art Around Adams over 200 people picked up a paint brush and expressed their creativity. We had planned to stop painting at 7pm, but had to force the last people to leave close to midnight! Then several people (strangers) came back the next day to ask if they could keep painting.

An unexpected and wonderful outcome from this collaborative project is how it has affected the neighborhood. We finally met neighbors that we have lived near for years (the neighbors across the street came over to suggest we use some glow in the dark paints). People come to “visit” their painting, and show it off to friends. The response has been uniformly positive, and the neighborhood feels has a more interactive and creative spirit.

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SDCAP Board Meeting Minutes, June 8, 2016

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

June 8, 2016

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of June, 2016 at  7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Colin Jemmott, Cassy Haynes, Curt Benedetto, Paul McCarthy, Lisa Walden, Stephanie Cucurullo, Cable King, and Greg Davidson (Greg via Google Hangout & Phone).

Absent:  Dominic Moretto (attempted phone but call was lost)

Community Members Present: Meg King, Brady Mahaney, Dag, Natural, Fin, Christian and Sami

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board

There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 5/25/16 be approved.

President’s Report

None

Treasurer’s Report

Treasurer Cable King emailed Treasury Report to Board members prior to meeting.

CNC Router was purchased.

Bank still routing Curt’s paperwork

Secretary’s Report

Secretary Cassy Haynes reported that she is working with the insurance company regarding securing cancellation insurance.

Cassy reported that all documents from Dean Koci have been transferred to SDCAP

Regional Contact (“RC”) Report – None

Youtopia Report

Jake reported that nearly all departments are filled; interviews scheduled for remaining spots; status is good

Lead meeting to set timelines to occur on 6/9/16

Tickets released for sale on 6/10/16

Afterburn Report will completed by Fin and transmitted to BMORG ASAP.

Meg King requested SDCAP purchase safety book

Fin will create template for future Afterburn Reports

Colab Report

Colab Management met with Martin to create processes, etc. regarding use of CNC Router and classes.

Scheduling of Glass classes have changed

Cassy requested from Colab Management a list of equipment  (including equipment of others) located at Colab

Cassy requested copies of Paul and Honeybear’s agreements with Colab

Art Grant Requests

(a) Mini-Man 2.0 (Curt):   Received 2 proposals (info sent to Board via email); Discussion of pro’s and cons of each proposal occurred.

ON MOTION DULY MADE BY STEPH CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT subject to the execution and delivery of a contract setting forth the terms of the artwork and grant, SDCAP will give $4,066.20 and a donation letter for additional services rendered  to Brock Ritchey, Wylie Wedly and Lindsey Lawlor for the design, construction and installation of Mini-Man 2.0.

(b) Normal House – Sami

Mural on Normal House done by Normal Heights community at Art About Adams on 6/4/16. Sami circulated photos of the mural.  Photos & description will be added to SDCAP website.

300 people participated

$987 donated via independent donors

$716 donated  via Indiegogo campaign

$266 remained unfunded

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED*, IT WAS RESOLVED THAT, subject to the Normal House’s donation of paint to SDCAP, SDCAP will give $266 to the Normal House for the mural project.  

(*Colin Jemmott abstained)

(c) CNC Router

Curt and Lisa will reach out to artists which agreed to donate artwork for Kickstarter campaign.

Kickstarter campaign will launch on 6/15/16.

(d) Pride Parade

Cable King presented proposal for San Diego Burning Man contingent in the 2016 San Diego Pride Parade.  Requested $1,480 as a budget for float, decorations, etc.

This year the contingent is entering a float in the parade in addition to walkers, hoopers, bikers and circus performers.

Last year’s participation by the SD Burning Man community strong, especially given weather conditions.

Did not include schwag to gift people in original budget; requested additional funding ($200).

ON MOTION DULY MADE BY JAKE HOLLER, SECONDED AND CARRIED*, IT WAS RESOLVED THAT SDCAP will give $1,680.00 to the Pride Parade Committee for the San Diego Burning Man contingent and float in the 2016 San Diego Pride Parade.

(*Cable King abstained)

Announcements –

Paul suggested SDCAP commence Youtopia Producer selection process ASAP.

Minor discussion regarding potential process occurred.

Colin requested that Board members create proposal to present to Board for criteria/process Producer selection.

Issue was otherwise tabled.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:08 PM.

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Cassandra L Haynes, Secretary

 

SDCAP Board Meeting Minutes, May 25, 2016

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

May 25, 2016

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 25th day of May, 2016 at  7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting.

President Jemmott called the regular Board meeting to order at 7:00 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Colin Jemmott, Curt Benedetto, Paul McCarthy, Lisa Walden, Stephanie Cucurullo, Cable King, Dominic Moretto, and Greg Davidson.

Absent:  Cassy Haynes and Jake Holler

Community Members Present: Martin Iwanowicz, Nicole Hickman, Jon Ray, Brady Mahaney, Dag, and Natural

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board

There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 5/11/16 be approved.

President’s Report

None

Treasurer’s Report

Treasurer Cable King emailed Treasury Report to Board members prior to meeting. Cable met with Christina Hebert (CPA) and signed forms for annual filing.  

Secretary’s Report

As Secretary Cassy Haynes was not in attendance, President Jemmott assumed responsibility for recording the meeting.

Regional Contact (“RC”) Report – None

Youtopia Report

None.

Colab Report

None.

Art Grant Requests

(a) Pottery Studio  (Christian):  Board asked Christian to scale back proposal, get clear buy in from Colab.  Colab does not want to be responsible for tools.  Christian has scaled it back to ~$3,000.  Colab invited Board members and Community members to the meeting tomorrow to discuss.  

(b) Mini-Man 2.0 (Curt):   Deadline on Sunday, nothing submitted yet, but expecting applications.

(c) CNC Router (Martin):  Martin presented slides and much discussion occurred.   Board expressed concerns re: dust with glass shop, insurance, scheduling, maintenance payment method.  A Gofundme was suggested to gauge community interest.  Fundraising efforts are mandatory, though no minimum required, and will to refund SDCAP and colab.  

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT SDCAP will give $5,500 for the CNC router as proposed by Martin. The amount of the art grant shall be allocated between SDCAP’s Colab tool budget ($2,000), SDCAP’s art grant budget ($2,000),  and from Youtopia art grants ($1500), pending approval from Colab and Youtopia.  

(d) Normal House Mural (Sami):  Deferred

Announcements None

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:00 PM.

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Cassandra L Haynes, Secretary

 

SDCAP Meeting Minutes, May 11, 2016

Board of Directors Meeting (Regular)
San Diego Collaborative Arts Project, a California Non-Profit Corporation
(the “Corporation”)
May 11, 2016
San Diego, CA

MINUTES OF A MEETING of the Board of Directors (of the Corporation (the “Board’) held on the 11th day of May, 2016 at 7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:05 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:
Board Members Present: Colin Jemmott, Cassy Haynes, Curt Benedetto, Paul McCarthy, Lisa Walden, Stephanie Cucurullo, Cable King, Jake Holler, Dominic Moretto (via phone, left mtg @ 8:59), and Greg Davidson (via phone arrived at 7:15, left mtg @ 9:05).

Absent: None

Community Members Present: Christian Moffat, Bobby Marino, Sean Nash, Meg King, Jon Ray, Jackel, Martin, and Laura Lyndsey.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board

There was discussion regarding the new meeting minutes format, which was unanimously approved along with the contents of the 4/27/16 meeting minutes.

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 4/27/16 be approved.

President’s Report

President Jemmott discussed annual forms which must be executed by Board members. President Jemmott will email forms to each Board member to print, sign and bring to 5/25/16 meeting.

President Jemmott encouraged Board members to sign up for Slack.

President Jemmott requested bios from Board members that have not yet submitted theirs so that they can be included on the SDCAP.org website.

Treasurer’s Report

Treasurer Cable King emailed Treasury Report to Board members prior to meeting. Paperwork to include Curt Benedetto on bank accounts were mailed to bank.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the 2016 SDCAP budget be approved.

Secretary’s Report

Cassy posed several questions regarding policy, annual paperwork and procedure to the Board.
Board to request that Dean turn over all documentation in his possession to Cassy relating to his duties with SDCAP. Stephanie and Cassy will work together to address questions posed by Cassy with regard to contract execution and registered agent for SDCAP. Cassy agreed to take on responsibility to pick up mail and the annual documentation that is to be executed by Board members. Stephanie agreed to set up a finance committee with Cable and Jake to address financial controls as it relates to check issuance.

Regional Contact (“RC”) Report – None

Youtopia Report

Jake and Jon Ray spoke regarding the status of Youtopia and Youtopia budget.

Morale is high; Tickets targeted to be available for 3rd week in May; Temple application (art grant) to be handled online; All open lead positions are filled; Jake and the RC will work with Nicole regarding the 2015 Afterburn Report

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the 2016 Youtopia budget be approved.

Colab Report

Glass shop is popular; $500 worth of vinyl windows donated by Tiny House team; Board reemphasized that drinking and working with tools is absolutely prohibited. Colab management agreed and stated that the policy is being strictly enforced.

Safety Report

Camp Triptych (Laura) and Youtopia Safety Hub (Meg) proposed that SDCAP fund CPR and Safety Training classes at Colab. Laura and Meg proposed 2 different options.

Art Grant Requests

Pottery Studio: Christian Moffat submitted his proposal for funds to bring a Pottery Studio to Colab. Christian will work on budget and collaborate with Colab management and re-submit proposal to Board at a later date.

Mini-Man: Curt discussed need for new Mini-Man to sit atop Colab. Suggested that SDCAP announce it to community and request proposals. Curt will manage project.

Announcements – None

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:13 PM.

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Cassandra L Haynes, Secretary

Youtopia 2016 Approved Budget

Revenue 2016 Projected 2015 Finals
Ice Income $4,000 $3,982
Ticket Income (sold out) $457,030 $368,074
Total Revenue $461,030 $372,056
Expenses 2016 Projected  2015 Finals
Art Grants $80,000 $59,755
Commissary $25,359 $24,151
Dispensary $11,039 $10,513
Equipment Rental $1,407 $1,340
Event Coffee Expense $461 $439
Event Equipment Rental $49,877 $47,502
Event Ice Expense $1,785 $1,700
Event Radios $6,143 $5,850
Event Security $50,548 $48,141
Event Site Rental $63,500 $59,665
Event Truck Rental $6,643 $6,327
Fuel and Firewood $5,267 $5,016
Grants to domestic orgs and govs $719 $684
Info Tech $258 $246
Insurnace $8,105 $7,719
Meeting Expenses $154 $146
Safety Services $4,000 $3,405
Volunteer Mileage $1,070 $1,019
Youtopia Direct Department Reimbursement $5,349 $5,095
Youtopia Per Year Supplies $11,093 $10,564
Saftey Training $5,000
Forklift Certifications $1,500
Miscellaneous Expenses $5,000
Total Expenses $344,275 $299,277
Net Income $116,755 $72,779