SDCAP Meeting Minutes, July 27, 2016

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

July 27, 2016

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 27th day of July, 2016 at  7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:02 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Cassy Haynes, Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Cable King, Colin Jemmott, Greg Davidson, Dominic Moretto, and Jake Holler.

Absent:  Lisa Walden

Community Members Present: Dag, Denise, Meg, Nicole, and Jon Ray..

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board

There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 7/13/16 be approved.

President’s Report – N/A

Treasurer’s Report

  • Treasurer Cable King emailed Treasury Report to Board members prior to meeting;
  • Ticket revenue coming in but at slower rate than last year;
  • Jon Ray was able to get EventBrite to increase withdrawal limit;

Secretary’s Report

  • Continue to follow up on insurance;
  • Negotiated lower rate with company to perform corporate services and act as registered agent.

Regional Contact Report – Brady/Nicole:  Nothing to report

Youtopia Report

  • Logistics wise ahead of the curve;
  • Lead campout weekend of 7/29/16.
  • 2 rounds of art grants given out (approximately $45k)
  • Working with Maker Faire people regarding press conference with City & using Mini Man 2.0 as backdrop for press conference.

Colab Report

  • Internet hardware upgraded but need more band-with. Paul exploring with Cox Communications

Executive Session – The BOD conducted an executive session.

Art Grant Requests

(i) Figment (Nicole):  Figment 2016 being held in August in Chicano Park; Holding fundraiser prior to event to raise funds; Requested $2,000.00 from SDCAP.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT, SDCAP will give $2,000.00 to Figment San Diego for the Figment project.

(ii) Colab Booth at Youtopia (Stephanie Cucurullo): Booth for Center Camp @ Youtopia to introduce Colab to community; Considered outreach.

ON MOTION DULY MADE BY GREG DAVIS, SECONDED AND CARRIED*, IT WAS RESOLVED THAT, SDCAP will give $600.00 to Stephanie Cucurullo for the Colab booth at Youtopia as part of SDCAP’s outreach art grants.

*Stephanie Cucurullo abstained

Misc.

    • Regional Leadership Conference– Process started; Notes/Policies drafted, fine tuning; current volunteers working RLC are overextended and cannot move project forward without assistance; Cassy Haynes volunteered to assist and move project forward.

 

  • SDCAP Art Grant Process – Board agreed that a policy and process needs to be created; put on website; create art grant application; Steph will work on documentation templates; Much discussion regarding art grant process and how to reach more potential grant recipients.
  • Producer Selection Process – New process or update old process needs to be created; Paul will create Google doc for BOD members to input thoughts re: process

 

  • Grant Writing – Colin met with a couple of grant writers; Grant writer has submitted contract form to be engaged as SDCAP grant writer; Cassy to work with grant writer to pull information together.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:10 PM.

 

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Cassandra L. Haynes, Secretary

SDCAP Meeting Minutes, August 10, 2016

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

August 10, 2016

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 10th day of August , 2016 at  7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Cassy Haynes, Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Cable King, Colin Jemmott, and Jake Holler.

Absent:  Lisa Walden, Greg Davidson and Dominic Moretto

Community Members Present: Dag, Meg, and Natural.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  

Meeting Minutes distributed to Board prior to meeting; There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 7/27/16 be approved.

President’s Report – N/A

Treasurer’s Report

Treasurer Cable King will email the Treasury Report to Board members on 8/11/16.

Secretary’s Report

  • Continue to follow up on insurance;
  • Corporation Services Company (“CSC”)  hired to act as registered agent and to file annual forms  Approval of Board required to designate contact person on Board to work with CSC.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Cassy Haynes will be the contact person with all business conducted with Corporation Services Company.

Regional Contact Report – N/A

Youtopia Report – Jake Holler reporting

  • Ticket sales a little slow at this time as compared to last year;
  • Each Board member in attendance will have period of on-call time at event.

Colab Report – Natural reporting

  • Colab doing great; Burning Man project being built at present moment at Colab;
  • Industrial Sewing Machine equipment & class proposal forthcoming;
  • Laser shut down momentarily for maintenance;
  • Glass shop/glass classes  leaving/closed down;
  • Internet hardware situation is now stellar;
  • Always looking for community members to help manage Colab.

Art Grant Requests – N/A

Project Updates

  • Mini-Man 2.0 was at Balboa Park on 8/10/16 at a press conference with the Mayor of SD and Maker Faire team;  Need video of press conference for SDCAP website;
  • Cabina Exuro is doing well;  BMIR & Radio Elektra doing an ad for CE while on Playa; on track for being completed for BM;
  • CNC Router still has some outstanding rewards owed from the fundraising efforts; colin to follow up; Router is functional as promised;
  • Pride Parade – still owes blog post for SDCAP website;
  • Figment – will be held this coming weekend;
  • Colab Booth @ Youtopia – moving along and booth will be ready for Youtopia.

Misc.

  • Board member absenteeism & remote attendance discussed;
  • Cassy & Steph to work on policy for replacement BOD members that leave during term;
  • Endeavor to announce Board meetings more often;
  • Producer Selection Process.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:40 PM.

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Cassandra L. Haynes, Secretary