Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 8, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, Cable King, and Dominic Moretto

Absent:  None

Community Members Present: Jon Ray, Natural, Brady, Brady, Meg, Ramiro, and Ken.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meetings of the Board held on 1/25/17 and 2/1/17 be approved.

President’s Report   

  • Retreat 2/25 & 2/26, need to create plan and agenda
  • Performed initial research into financing for acquisition of warehouse space

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT $200.00 shall be allocated for Board Retreat meals and beverages.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting
  • Researching new banking options

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director
  • Onboarding Binder

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Leads Interview process going well; teams are looking strong
  • There has been movement with the Tribe regarding the Contract
  • Putting together RFP for new website.

Colab Report – Lisa and Meg

  • Org chart created in poster sized/dry erase format
  • Taking on new civic engagement activities and will have a person in charge of such activities
  • Growth rate in the past month has been rather extraordinary
  • Continued research and work on safety and evacuation plans
  • Plumbing issues are being resolved; line was hydro-jetted, but more is needed; Landlord paying for hydro-jet via rent credit

Additional Business

  • Guidelines for GLC attendance; Meg leading Pod on Volunteer succession
  • Colin requested funding for purchase of book regarding consensus.

ON MOTION DULY MADE BY CASSY HAYNES, SECONDED AND CARRIED, IT WAS RESOLVED THAT $32.31 shall be granted to Colin Jemmott for the acquisition of “Consensus through Conversation” books for each Board member.

  • Board to send message (including deadline for submission)  to artists re: funding for Burning Man art projects.
  • Fiscal sponsorship discussion; Colin will take point on researching fiscal sponsorship (in general), but will work with Stephanie and Curt to look into fiscal sponsorship.
  • Art Grant Request:  The Effect (BM Honorarium Project)

ON MOTION DULY MADE BY DOMINIC MORETTO, SECONDED AND CARRIED**, IT WAS RESOLVED THAT SDCAP will grant $4,000.00 to “The Effect” contingent upon the project being built at Burning Man and/or Youtopia.  If the project is not built at either Burning Man or Youtopia, then the funds will be returned to SDCAP.

**Stephanie Cucurullo and Curt Benedetto recused themselves from voting.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:55 PM.
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SDCAP Board Meeting Minutes, February 1, 2017

Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 1, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 1st day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration This special Board meeting was announced at the regular meeting on 1/25/17.  President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the special Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Greg Davidson, Cassy Haynes, and Dominic Moretto

Absent:  Lisa Walden

Community Members Present: Jon Ray, Natural, Jasmine, Fin, Ken, Dag, Marty, Marie and Bob.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – N/A

President’s Report –  N/A

Treasurer’s Report – N/A

Secretary’s Report – N/A

Executive Session (7:00-8:00 PM)

GLC

  • Pod tickets and attendees are not yet determined
  • 2 RCs will not be attending.
  • Subject to the Pod attendee list, SDCAP will disburse $500 as a stipend for each San Diego delegate. Such amount is inclusive of GLC ticket price

New Directors

  • Great pool of strong candidates this year
  • Difficult decision; Board looked at needs of Board and merits of each candidate; Community feedback factored heavily into the decision.  
  • Ken Simmons, Lisa Walden and Kim Eisenberg will be new SDCAP Board members commencing March 2017.
  • BOD to reach out to all nominees; Steph to draft email to nominees; appointed Board member will have direct conversation with nominees
  • Will seek feedback regarding process
  • Colin requests that the Board purchase “Consensus through Conversation” for existing and new Board members.

Executive Session (8:32 – 10:02 PM).

  • Note:  Dominic strongly objected to closed session

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 10:02 PM.

 

SDCAP Board Meeting Minutes, January 25, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

January 25, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 25th day of January, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, and Dominic Moretto

Absent:  Cable King

Community Members Present: Jon Ray, Natural, Jasmine, Brady, Fin, Sarah, Ken, and Bob.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 1/11/17 be approved.

President’s Report –  

  • Retreat 2/25 & 2/26
  • Special Board Meeting re: new Board Members will be held on 2/1/17

Treasurer’s Report – N/A

Secretary’s Report – N/A

Regional Contact Report – Fin/Brady

  • Interviews for new RC’s taking place; Will publicly announce openings soon for interested candidates
  • SW Regional Summit pushed back for a year
  • RC’s met with BOD reps (Curt & Jake) to determine GLC list of attendees; List may shift somewhat because of Pod attendance or new Board members if different than list; GLC tickets must be purchased
  • RCs to work with President Jemmott to begin process of certifying Youtopia as official BM Regional event.

Youtopia Report –  Jon Ray

  • Leads interviews taking place

Colab Report – Lisa

  • Colab at full capacity; new laser training classes; new CNC router training classes
  • 4 new lab rats; Colab management becoming more organized (manuals, org charts, etc.)
  • Colab almost fully staffed so it may operate 9-9
  • Building a tool shed/dog house for tools; using Youtopia scanners for tool check in/out
  • Camera’d the blocked sewer line; hydro-jet will occur soon

New Directors

  • Community feedback process going well but less than 100 people have voted thus far
  • Board meeting on 2/1 to choose new Directors; Executive session from 7-8 to discuss  candidates and then open meeting to follow to announce new Directors.

Additional Business

  • Powertrip
  • Minimum standards to serve in leadership positions discussed, subject matter tabled for retreat.
  • Discussion with former Producer of Youtopia regarding unresolved issues

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 10:15 PM.

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SDCAP Board Meeting Minutes, January 11, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

January 11, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 11th day of January, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Cable King, Cassy Haynes, and Dominic Moretto

Absent:  Greg Davidson

Community Members Present: Jon Ray, Natural, Jasmine, Meg, Denise, Marty, Marie, Nicole, Ali, and Ramiro

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 12/28/16 be approved.

President’s Report –  

  • Whistleblower Policy put online
  • Retreat 2/25 & 2/26

Treasurer’s Report

  • Youtopia is reconciled

Secretary’s Report

  • Historical files being reviewed and organized
  • Preparation of Onboarding Binder

Regional Contact Report

  • Social Network issues re: community feedback re: elections
  • Working on GLC attendee list/recommendations

Youtopia Report –  Jon Ray

  • 2016 Wrapped Up
  • Colin to send Afterburn Report to BM Project; Post Report publicly
  • 2017- waiting to hear from Tribe, no intent to increase population
  • 2017 planning off to good start; budget will be proposed by BOD retreat

Colab Report – Jon Ray/Natural

  • 2016 budget
  • Expansion on hold until April
  • BM Projects will be using Colab for builds
  • Router classes occurring; CAD & tool safety classes starting in February
  • Large donation for materials and classes is progressing, but tightening up procedures first
  • Laser will now charge small hourly rate for commercial projects to fund maintenance of laser
  • Maintenance of Colab; Colab will pay for portos directly and reduce rent accordingly.

Additional Business

  • GLC Planning
  • Board nominations discussions; Town Hall
  • Figment debrief
  • Executive Session

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:15 PM.

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SDCAP Board Meeting Minutes, December 28, 2016

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

December 28, 2016

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 28th day of December, 2016 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, and Dominic Moretto

Absent:  Cable King

Community Members Present: Lisa G., Hayden, Kim, Jon Ray, Jasmine, Meg, Denise, Marty and Marie,

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 12/14/16 be approved.

President’s Report –  N/A

Treasurer’s Report – N/A

Secretary’s Report

  • Historical files being reviewed and organized
  • Preparation of Onboarding Manual

Regional Contact Report

  • RC’s met to finish Afterburn Report
  • Working on GLC attendee list/recommendations
  • Dom nominated as the Regional Contact for the Burning Man Global Art Grants

Youtopia Report –  Jon Ray

  • Afterburn Report

Colab Report – Jon Ray

  • Donation made for equipment
  • Safety issues/concerns; would like to order more fire extinguishers
  • Laser will now charge small hourly rate for commercial projects to fund maintenance of laser
  • Colab expansion

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Jon Ray shall have the right to sign a month-to-month lease and, within the first 30 days, SDCAP will collaborate with the Colab team to vet proposal for first year of expansion.

Additional Business

  • Powertrip
  • Board nominations discussions

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:42 PM.

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