SDCAP Meeting Minutes, March 8, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

March 8, 2017

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of March, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Greg Davidson, Cassy Haynes, Cable King, Paul McCarthy and Dominic Moretto

Absent:  Lisa Walden

Community Members Present: Kim, Ken, Brigid, Jon Ray, Meg, Dennis, Brian, Martin and Sam

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 2/22/17 be approved.

President’s Report   

  • New Board Members

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Greg Davidson’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Dominic Moretto’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Jake Holler’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Lisa Walden’s term as a Director of the Board shall be extended until the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Kim Eisenberg is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Ken Simmons is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

  • Colin has changed the Google drive and email addresses; Board will be able to view Youtopia documents through Google suite.
  • Dominic to move the art grant information and provide information to Cassy.
  • 5/20/17 Board retreat tentative; Colin has contacted retreat speaker.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting.
  • GLC checks cleared.
  • Bank of Internet cannot do account splitting/names on accounts; Need local check account; leave money market with BOI.

Secretary’s Report

  • Drafted SDCAP Code of Conduct.

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Going well; 1st Leads meeting occurred on 3/7/17; 52 leads and almost 100% attendance.
  • Website being developed by community members donating professional time, design and website maintenance for 6 months at a cost of $300 per month.  
  • Theme announced “Youtopia or Dystopia – Spectrum of Reality”; contacted website designer and requested that theme design is positive.
  • Tribal campground conducting a meeting on 3/13/17; anticipate receipt of a draft contract shortly thereafter.

Colab Report – Meg

  • New tools acquired with donation funds; Tool training and safety classes occurring soon..
  • Workshops taking place (sewing, crafting); CAD design classes taking a bit longer to set up than expected.
  • Journey continuing to build; Effect did not receive funding and therefore not building at Colab; Colab has room for another large build.
  • Colab and Chill taking place frequently.
  • Colab will assume task of paying bills directly through Colab bank account; Board asked for monthly expenditures to be sent to Board for oversight purposes; Treasurer to send a report to Colab regarding expenses for past 12 months.
  • Paint Green trailer not moved, not as urgent due to a build not receiving funding; Paint Green to continue to look for storage space for trailer.
  • Reached out to landlord on adjacent property regarding availability in April, no response as of yet.

Additional Business

  • Powertrip discussion.
  • Draft RFP for additional event sent to Board for review.
  • Code of Conduct for Leads.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board adopt the “SDCAP Leads Code of Conduct” and “Social Media Policy” previously routed to the Board via email on 3/7/17.

  • “Eyeball” Art Grant Request discussion.
  • San Diego vs. non-local art grant discussion.
  • Youtopia Budget discussion.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:11 PM.

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SDCAP Board Meeting Minutes, February 22, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 22, 2017

San Diego, CA
MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 22nd day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:04 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, and Cable King

Absent:  Paul McCarthy and Dominic Moretto

Community Members Present: Ramiro, Ken, Kim, Denise & Brady

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 2/8/17 be approved.

President’s Report   

  • Adding Youtopia to SDCAP’s Google suite in order to create more internal document ownership controls.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting.

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director.
  • Onboarding Binder.

Regional Contact Report – Brady

  • RC’s held a meeting and they are working through outreach ideas regarding new RC candidates, including contacting Meta-Regionals for information before announcing search publicly.  RC’s have spoken with a few candidates.
  • Nicole pursuing Youtopia being designated an official regional event with BMorg.

Youtopia Report –  Lisa for Jon Ray & Natural

  • Finished interview process for now; Only 3 leads positions are open.
  • Proposed Youtopia budget sent to Board for review on 2/22/17.
  • Reviewing RFPs for new website.

Colab Report – Lisa

  • Colab has been open 9-5 for past couple of weeks & by April will be full with builds.
  • Router classes back in swing.
  • Tool shed is built and Colab Managers will acquire tools with donated funds in next few days.
  • 3D printers and laser in full use.
  • The Journey team is around quite a bit and is helping around Colab.
  • 14 people on staff now.
  • Contract with Cox Cable signed; getting new internet on 2/23/17.
  • Paint Green trailer leaving Colab soon.

Additional Business

  • Powertrip
  • Retreat Topics
  • GLC – Curt will be speaking at a Pod
  • Website discussion

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:35 PM.

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SDCAP Board Meeting Minutes, February 8, 2017

Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 8, 2017

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, Cable King, and Dominic Moretto

Absent:  None

Community Members Present: Jon Ray, Natural, Brady, Meg, Ramiro, and Ken.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meetings of the Board held on 1/25/17 and 2/1/17 be approved.

President’s Report   

  • Retreat 2/25 & 2/26, need to create plan and agenda
  • Performed initial research into financing for acquisition of warehouse space

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT $200.00 shall be allocated for Board Retreat meals and beverages.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting
  • Researching new banking options

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director
  • Onboarding Binder

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Leads Interview process going well; teams are looking strong
  • There has been movement with the Tribe regarding the Contract
  • Putting together RFP for new website.

Colab Report – Lisa and Meg

  • Org chart created in poster sized/dry erase format
  • Taking on new civic engagement activities and will have a person in charge of such activities
  • Growth rate in the past month has been rather extraordinary
  • Continued research and work on safety and evacuation plans
  • Plumbing issues are being resolved; line was hydro-jetted, but more is needed; Landlord paying for hydro-jet via rent credit

Additional Business

  • Guidelines for GLC attendance; Meg leading Pod on Volunteer succession
  • Colin requested funding for purchase of book regarding consensus.

ON MOTION DULY MADE BY CASSY HAYNES, SECONDED AND CARRIED, IT WAS RESOLVED THAT $32.31 shall be granted to Colin Jemmott for the acquisition of “Consensus through Conversation” books for each Board member.

  • Board to send message (including deadline for submission)  to artists re: funding for Burning Man art projects.
  • Fiscal sponsorship discussion; Colin will take point on researching fiscal sponsorship (in general), but will work with Stephanie and Curt to look into fiscal sponsorship.
  • Art Grant Request:  The Effect (BM Honorarium Project)

ON MOTION DULY MADE BY DOMINIC MORETTO, SECONDED AND CARRIED**, IT WAS RESOLVED THAT SDCAP will grant $4,000.00 to “The Effect” contingent upon the project being built at Burning Man and/or Youtopia.  If the project is not built at either Burning Man or Youtopia, then the funds will be returned to SDCAP.

**Stephanie Cucurullo and Curt Benedetto recused themselves from voting.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:55 PM.

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