SDCAP Meeting Minutes, April 26, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

April 26, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 26th day of April, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, Stephanie Cucurullo acted as Chairman of the meeting (President Colin Jemmott was absent from the meeting) and Cassy Haynes acted as Secretary.

Stephanie Cucurullo called the regular Board meeting to order at 7:01 PM.

Quorum

Stephanie noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Cassy Haynes, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  Colin Jemmott, Cable King and Paul McCarthy

Community Members Present: Natural, Fin, Kowboy, Robert

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 04/12/17 be approved.

President’s Report   – Stephanie Cucurullo

  • 5/20/17 Board Retreat; Kim and Stephanie working on agenda (RFP for 2nd event on Retreat agenda)

Treasurer’s Report  –  N/A

Secretary’s Report

  • Completed Art Grant Agreements for the Journey; processed sign documents, etc.
  • Created form/template of Art Loan Contract; completed Art Loan Contract for the Journey’s use of Mini-Man 2.0.

Regional Contact Report

  • Official regional event status still TBD; Stephanie will follow up with BMorg along with RCs

Youtopia Report – Natural

  • Land contract signed 4/26/17

Colab Report – Kowboy

  • Colab is doing so well that there is no space for additional large art builds (had to turn down a build due to lack of space); The Shrine of La Santisima Muerte moving in soon; Art project (Trike) moving in soon
  • Plumbing fixed
  • Laser back up and running
  • Finances are improving with the classes, etc. that are being conducted at Colab
  • Community member (Dag) donated items for the craft room
  • Security cameras on order
  • Tool shed has artwork being designed upon it

Additional Business

  • GLC debrief discussion:  Learnings to apply to future GLC debriefs (add deadline to complete, make sure agreement is clear ahead of GLC; include consequences in GLC agreement); Kim to send email to RCs to coordinate a mutual public GLC debrief, including setting up Town Hall

On call Board shifts at YOUtopia discussion; YOUtopia Safety Department working on document regarding Board responsibility and roles at YOUtopia and will have a draft prior to next Board meeting; conversation tabled for next Board meeting

Consent Class – Train the Trainer Art Grant Request – Kim Eisenberg (Discussion)

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED*, IT WAS RESOLVED THAT the Board fund $2,500.00 for the purposes of the “Train the Trainer” Consent Classes, subject to the program educating a minimum of 5 participants and Kim Eisenberg contacting YOUtopia Producers and requesting that funds from YOUtopia budget are used to assist with funding.

*Kim Eisenberg abstained from voting

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:00 PM.

 

 

SDCAP Meeting Minutes, April 12, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

April 12, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 12th day of April, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 6:59 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  None

Community Members Present: Lee, Dan, Bret, Natural, Jon Ray, Denise, Sam

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 3/22/17 be approved.

President’s Report   

  • 5/20/17 Board Retreat
  • GLC Debrief; how to address participants that do not fill out debrief form
  • BMORG gave SDCAP a ticket to use as a raffle prize

Treasurer’s Report  

Not much activity

Secretary’s Report

  • Completed Art Grant Agreements for 3 recipients; processed sign documents, etc.
  • Followed up on Code of Conduct for YOUtopia leads at YOUtopia leads meeting

Regional Contact Report

  • Nicole is working on official regional event status

Youtopia Report –  Jon Ray

  • Contract for event not secured yet; Cassy to edit contract to create a fallback contract in the event Tribe does not accept proposed changes; Producers will take edited contracts along with the deposit to the Tribe for signature
  • Budget discussion

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED, IT WAS RESOLVED THAT proposed “undersold” budget is approved as the budget for YOUtopia 2017.

Colab Report – Lisa

  • XSL Poetry Slam & Cook-off raised $406 for Colab
  • Purchasing a security camera with the funds raised by XSL
  • Plumbing issue remains unresolved
  • Moved all account information to Cox & Colab paying Cox directly
  • S.U.G.A.R. and Shrine of La Santisima Muerte moving into Colab soon to use as build space
  • Calendar packed, laser and router classes full
  • Colab doing a summertime offsite fundraiser
  • Paint Green trailer discussion

Additional Business

  • Consent Class – Train the Trainer:  Kim asked Board to review proposal in depth prior to next meeting
  • Lee Hemingway requested to take Mini-Man 2.0 to Saguaro Man. Board approved subject to Lee’s execution of a contract; Cassy to prepare Contract
  • Powertrip/Dennis Pappenfus issue: Community member Sam Eakin has repaired 2 of the of the damaged panels at a minimal cost
  • Art Grant:  The Journey

The Board reviewed The Journey’s proposal and conducted a Q & A discussion with The Journey’s leads

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $8,000.00 to The Journey subject to the artist bringing the art piece to Burning Man, YOUtopia and creating a write up for the sdcap.org website and provide ongoing updates as The Journey attends various events.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:20 PM.

SDCAP Meeting Minutes March 22, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

March 22, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 22nd day of March, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:02 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  None

Community Members Present: Brigid, Meg, Jake, Jon Ray, Dominic, Natural, Marco, Ray, Eoghan and Brady

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 3/8/17 be approved.

President’s Report   

N/A

Treasurer’s Report  

Art grant availability of funds discussion

Secretary’s Report

Annual Board Agreements

Regional Contact Report

Nicole is working on official regional event status

Youtopia Report –  Jon Ray

  • Going well
  • Power Grid Plan
  • Contract for event not secured yet; Tribe has not yet responded to inquiries
  • Tickets will not be sold without land being secured
  • Website is going well and a lot of progress made; content team working on it; design mock-ups look good
  • Budget discussion

Colab Report – Meg

  • Plumbing issue being addressed
  • Classes and workshops going well
  • Looking at potential expansion with property owner of nearby property

Additional Business

 

  • Art Grant:  Shrine of La Santisima Muerte

 

ON MOTION DULY MADE BY COLIN JEMMOTT, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $1,200 to La Santisima Muerte subject to the artist bringing the art piece to Burning Man and creating a write up for the sdcap.org website.

 

  • Art Grant:  Multi-Pass

 

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $1,500 to Multi-Pass subject to the artist bringing the art piece to Lucidity, Figment and YOUtopia and creating a write up for the sdcap.org website.

  • Art Grant:  S.U.G.A.R.

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the Board grant $800 to S.U.G.A.R. subject to the artist bringing the art piece to Burning Man and creating a write up for the sdcap.org website.

**Curt Benedetto and Stephanie Cucurullo abstained

  • Art Grants:  Cassy to draft contracts for art grant recipients.
  • Draft RFP for additional event sent to Board for review, reminder to review.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:09 PM.

S.U.G.A.R.

 

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Shrine of the UnGranted ARt

A Phoenix rises from the ashes with the hopes and dreams of the UnGranted Artist.

To make collaborative art you need money and sometimes grants-hoped-for are not received. Then the unwelcome ritual of mourning your unrealized visions begins. S.U.G.A.R. pays homage to 3 un-granted regional projects, to all those who have come before and those yet to feel the sting of loss. Its purpose – to give us all a good laugh and encouragement to persist!

It all started around November 2016 when we decided to throw away a year of our lives and build large scale art for BM 2017. After an exhaustive collaborative process, what we created came to be known as The Effect.image3

We applied for an Honoraria Grant from BMORG, but were turned down for what was half of our $26K budget. We didn’t see a manageable path to fundraising the entire amount in the time available, so The Effect was tabled, perhaps to be revisited at another time.

That’s when it happened…

One of the leads on the project had never really considered herself an artist, but was feeling a major sense of loss – grief even – around the  decision to let the project go. She felt as if she’d lost a dear friend and wondered how she would ever be able to share the complex set of “truths” – thoughts, experiences, learnings and feelings the project held for her. That’s when she KNEW… I AM an artist!  So in a cathartic attempt to come to terms with all of our loss we started to scale the piece down to the BMorg specs for shrines to be placed in the pavilion around the Man. The process was amazing – we laughed, we cried, we submitted it for approval.

We were once again denied and – on principle – we get it – heck, we called it UnGranted right in the name.  But, with the BM gods repeatedly telling us “no” we defiantly stuck our collective finger in the air and decided we had had enough – no matter what – S.U.G.A.R. was going to Burning Man!

(Now, as punk rock and rogue as all this sounds we’re just too old to care about our street cred. We submitted a proposal to SDCAP and they generously granted the project enough money to make it real – we can’t thank them enough!)

S.U.G.A.R. is an homage to 3 art pieces that sought and didn’t receive grants from BMorg this year.  The Effect, The Journey and Black Rock Observatory all gave their blessings and helped with designs where needed. (Look for The Journey on playa this year and donate if you can – amazing piece and team!)

As soon as the decision to create S.U.G.A.R. happened the team jumped into action – designing, programming files, creating 3D art and, most importantly, asking the community for help – which as usual was granted in abundance!  Much of what we’ve pulled together has come from so many different sources that all you can feel is hopeful – collaborative art really does bring out the best in all of us (and then it goes south, but that’s another story). So many have participated in the designing, cutting, sanding, painting, engineering, gifting etc – thank you, thank you, thank you!

  • Pink Heart has gifted us with placement, the use of their power and all the love we need to keep going.
  • We can’t say enough about CoLab which has gifted us build space, the use of amazing equipment like the laser cutter and CNC router and access to all the knowledgeable people who teach how to make it all go.
  • Special thanks to Ramiro, Melissa, Jake, Ken, Erin, Dan, Kristin, Denise, Meg, Brooke and many others!

Here’s the thing, the shrine hosts the turmoil of the ungranted artist and encourages looking past the despair. This is a piece dedicated to moving on in spite of the resistance – going around obstacles or plowing through them. It’s simply about not giving up.

Look for S.U.G.A.R. in front of Pink Heart on the Esplanade at Burning Man and near center camp at YOUtopia.

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Sugar Ring 6:5

*This was written (and pics are from) June 2017 and will be updated with finished pictures from both events in Nov.*