Youtopia 2014 Budget

$315,624 INCOME
$315,624 Online Sales (Donations, Volunteer tix, Commissary, Tier 1,2,3, Car Camping, RV, Parking)
Onsite Sales (Donations, Parking, Ice, Coffee Shop)
$254,915.00 EXPENSES
$154,294 Infrastructure
$32,050 Site Rental
$27,936 Commissary
$45,361 Security/Medical/Fire/Safety
$5,224 Insurance
$789 Software (website)
$3,412 Tech/Hardware (radios)
$33,420 Power and Equipment
$6,102 Fuel/Propane/Firewood
$30,396 Annual Expenses
$2,765 Signage
$5,257 WristBands/Laminants/Event Guides
$1,063 Office Supplies
$3,506 Schwag
$14,763 Dispensary
$3,042 Department Budgets
$8,681 Contingencies
$3,000 Petty Cash
$3,000 Damage
$0 Transaction Fee’s taken out of tickets above
$160 Bank Fee
$688 Reimbursements
$1,833 MIsc
$61,544 Art Grants
$60,709.00 YIELD (Loss)
$24,000 Year Round Projects
$24,000 CoLab
$36,709.00 Annual Equity

Information about other years is here.  Feel free to direct any questions or comments to bod@sdcap.org.

SDCAP Meeting Minutes, June 10, 2015

SDCAP BOARD MEETING, 6-10-2015

Board members in attendance: Jenn Giddens, Chris “Cable” King, Paul McCarthy, Lisa “Danksa” Walden, Jake Holler, Nicole Hickman, Colin Jemmott, Greg “Touch” Davidson (remote)

Non board members in attendance: Jon Ray, Sean “Natural” Nash

Call to order at 7:05

Additions to agenda: Cable’s suggestion about YOUtopia ticket prices

Jenn moves to “approve last week’s minutes”, Colin seconds, board approves.

Treasury report:

Balance: $47,341.70

Colab update

Proceeds from Road Warriors Fundraiser: $140.00 (cash)

YOUtopia update

Jenn moves to “replace Persepsion as the main Eventbrite account holder and replace her with Cable”, Paul seconds, board approves.

Cable presentation on SD Burner Pride Contingent

Colin proposes “we give $600 to the SD Burner Pride Contingent”, Nicole seconds, board approves.

Jenn moves “to approve the list of SDCAP equipment for use during the Dr. Hyas Balze Fundraiser on June 13 to be checked out by Jake with Danksa on Friday”, Colin seconds, board approves.

Jenn adjourns meeting at 9:02


You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes May 27, 2015

 

Board members in Attendance: Jenn Giddens, Paul McCarthy, Lisa “Danksa” Walden, Chris “Cable” King, Colin Jemmott, Nicole Hickman, Greg “Touch” Davidson, Kristin “Persepsion” Jen, Jake Holler

Non board members: Dean Koci (executive director), Meg McCarthy, Denise Lozano, Brady Mahaney

Jenn calls meeting to order at 7:06.

No adjustments or additions to agenda.

Nicole moves to “approve minutes”, Danksa seconds, board approves.

Cable presents Treasury Report

Final balance: $52,449.68

Meg makes Dr. Balze presentation

Touch proposes that “we make $1,000 available where $600 is earmarked as seed money and $400 is earmarked as matching funds for the Dr. Hyas Balze Soul Exchange”, Colin seconds, board approves, Paul and Danksa abstain.

Touch proposes that “we waive the colab space rental fee for June, July and August, for the Dr. Hyas Balze Soul Exchange”, Jenn seconds, board approves, Paul and Danksa abstain.

Touch proposes that “SDCAP give $2,000 to San Diego Figment, with $1,000 earmarked for seed money and $1,000 earmarked as matching funds”, Paul seconds, board approves (Nicole abstains).

Bob and Jake give YOUtopia update.

Dean provides ED Update

Jenn adjourns meeting at 9:28

 


You can view a full history of SDCAP minutes here.

SDCAP Meeting Minutes May 13, 2015

Board members in attendance: Greg “Touch” Davidson, Jenn Giddens, Paul McCarthy, Lisa “Danksa” Walden, Nicole Hickman, Chris “Cable” King (remote), Kristen “Persepsion” Jen (remote), Colin Jemmott (remote)

Non board members in attendance: Dean Koci (executive director), Meg King, Kienen Mason, Sean “Natural” Nash, Jon Ray

Jenn calls meeting to order 7:07 pm

No adjustments to agenda

Jenn moves that “the board approve the last meeting’s minutes”, Danksa seconds, board approves

Bank Accounts

Touch moves to “close account 91284880 at Mission Federal Credit Union”, Paul seconds, board approves

Treasury report

Balance: $55,438.68

Kienen provides a presentation on a requested grant to SD Fire Conclave

Touch moves that “we will match any funds donated to the SD Fire Conclave in the month of May, up to a total amount of $750”, Nicole seconds, board approves.

Dean provides ED report

Natural provides colab update

Jon Ray provides a YOUtopia update

Meeting adjourns at 10:00 pm


You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes April 22, 2015

4/22/15 SDCAP Meeting Minutes

Board members in attendance: Greg, Jenn, Cable, Lisa, Nicole, Colin, Persepsion (remote)

Non-board members: Dean (Executive Director), Natural, Jon Ray, Allie

Call to order: 7:03

Jenn motioned to approve the minutes from 4/15/15, and Colin seconded.  They were approved unanimously.

Treasury report:

  • $61,162.52 as of 4/22/15
  • Jenn moved to pass the GLC budget, Nicole seconded.  Passed unanimously.

Colab discussion:

  • Colab will report directly to the board, with a briefing on the first meeting of the month
  • Nicole and Jenn will review Dean’s audit of Colab and Colab’s response.

Closed session

Adjourn 9:16


 

You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes April 15, 2015

SDCAP Minutes April 15, 2015

Board members in attendance: Chris “Cable” King, Colin Jemmott, Paul McCarthy, Lisa “Danksa” Walden, Jenn Giddens

Non-board members: Dean Koci (Executive Director), Meg King, Sean “Natural” Nash, Jon Ray

Call to order 7:08

Treasury update: Cable has been added to bank accounts at Mission Fed CU.  As of 4/8/15 we have $64,683.77

Motion: No member or employee of SDCAP can issue checks or other payment to themselves, or a person or entity with whom the situation may present a conflict of interest, without approval of the board.  Paul motions.  Jenn seconds.  Motion passes unanimously.

Items Discussed:

  • Global Leadership Conference Highlights and the van breakin.
  • SDCAP Website
  • SDCAP Expulsion Policy

Approval of minutes for 3/25 was unanimous.

8:30 Jake (board member) and Bob (non-member) joined the meeting.

Items Discussed:

  • Report from Colab and discussion of liaison role.
  • Report from Youtopia

Adjourn 9:20


 

You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes March 25, 2015

SDCAP Board Meeting Minutes for March 25, 2015

Board members present: Jenn, Jake, Paul, Lisa, Colin, Cable, Touch (starting at 7:30 via phone)

Others present: Dean, Meg, Martin, Amanda, Kim, Marie, Steffanie, Alexandria, Jim Robs

Called to order at 7:10

Jenn motions to approve the minutes of our last meeting.  Paul seconds.  Passed unanimously.

Treasury report: Dean.  Our accounts contain $67,758.09

Kim: Proposed Sexual Harassment Policy for SDCAP.

Youtopia update: Jake and Jim Robs.

9:04 Proposal: Remove Christian Harrison access from all SDCAP bank accounts, and add Christopher King. Jenn motioned, Lisa seconded.  Passed unanimously.

Adjourn at 9:08


 

You can view a full history of SDCAP minutes here.

Youtopia Safety Townhall Meeting Recap

A public townhall meeting to discuss safety at Youtopia was held at colab on May 9th, 2015.

The areas where people expressed the most concern about YOUtopia safety were:
Being able to locate someone with a radio in an emergency
The presence of non-participants (gate crashers).
Incident reporting and record keeping procedures.
Sexual assault/rape/lurkers/creepers.
Consent, consent policies, consent culture.
A safe environment.
CPR/1st aid/green dot training for camps and individuals.
Rangers.
Confrontational participants.
Participant and volunteer liability.
Underage drinking.
Unattended children/lost parents.

The Safety Hub Leads discussed:
The new Safety Stations that are being implemented around the event.
New reporting and accountability processes, including the new Dispatch Department.
Civic Responsibility, including being a self-policing community and not assuming “someone else” will handle an issue.
Upcoming opportunities for local Ranger training.
Camp and individual proactive leadership in terms of safety and consent issues.
Security and volunteer perimeter observation.
The role of Rangers at the event.
The role of paid security at the event.
The role of Medical at the event.
The role of Fire Safety at the event.
The role of participants in terms of safety and security issues.

Community Leaders discussed:
Upcoming meetings to discuss and create talking points on consent culture.
Ideas from theme camps regarding commitments to consent culture behavior and language, signage, and proactive enculturation.
Self defense and its role at festivals.

Many of these areas will be part of the planned roll out of information from now until YOUtopia this year, so details on most of these topics are being prepared in the form of community announcements, website and event guide information, email blasts to ticket holders, and any number of public planning meetings for related topics.

If you have questions or concerns about safety at Youtopia, please contact safety@sdyoutopia.com

Youtopia 2015 Safety Meeting

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The YOUtopia Safety Hub would like to invite you to an open public Town Hall style meeting to discuss the safety concerns we all share regarding our event. We are actively seeking feedback, ideas, concerns, and questions regarding safety in years past as well as for our 2015 event YOUtopia: Robots & Dinosaurs YOUnite!

Please plan to share your concerns in a brief (5 minutes or less) sharing, which will be followed by some brainstorming and outlining to help define the community’s most pressing concerns. As we are early in the process of redefining the scope and outlook of the Safety team and the safety plans and policies for this years event, we cannot promise that any concrete answers will be available, but part of the reason for that is we want to make sure we understand the concerns of our community as we develop those plans.

Please plan on joining us at CoLab (6061 Fairmount Ave, San Diego, California 92120) on Saturday, May 9th from noon to 4PM.  Learn more at the Facebook event page.