SDCAP Meeting Minutes May 13, 2015

Board members in attendance: Greg “Touch” Davidson, Jenn Giddens, Paul McCarthy, Lisa “Danksa” Walden, Nicole Hickman, Chris “Cable” King (remote), Kristen “Persepsion” Jen (remote), Colin Jemmott (remote)

Non board members in attendance: Dean Koci (executive director), Meg King, Kienen Mason, Sean “Natural” Nash, Jon Ray

Jenn calls meeting to order 7:07 pm

No adjustments to agenda

Jenn moves that “the board approve the last meeting’s minutes”, Danksa seconds, board approves

Bank Accounts

Touch moves to “close account 91284880 at Mission Federal Credit Union”, Paul seconds, board approves

Treasury report

Balance: $55,438.68

Kienen provides a presentation on a requested grant to SD Fire Conclave

Touch moves that “we will match any funds donated to the SD Fire Conclave in the month of May, up to a total amount of $750”, Nicole seconds, board approves.

Dean provides ED report

Natural provides colab update

Jon Ray provides a YOUtopia update

Meeting adjourns at 10:00 pm


You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes April 22, 2015

4/22/15 SDCAP Meeting Minutes

Board members in attendance: Greg, Jenn, Cable, Lisa, Nicole, Colin, Persepsion (remote)

Non-board members: Dean (Executive Director), Natural, Jon Ray, Allie

Call to order: 7:03

Jenn motioned to approve the minutes from 4/15/15, and Colin seconded.  They were approved unanimously.

Treasury report:

  • $61,162.52 as of 4/22/15
  • Jenn moved to pass the GLC budget, Nicole seconded.  Passed unanimously.

Colab discussion:

  • Colab will report directly to the board, with a briefing on the first meeting of the month
  • Nicole and Jenn will review Dean’s audit of Colab and Colab’s response.

Closed session

Adjourn 9:16


 

You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes April 15, 2015

SDCAP Minutes April 15, 2015

Board members in attendance: Chris “Cable” King, Colin Jemmott, Paul McCarthy, Lisa “Danksa” Walden, Jenn Giddens

Non-board members: Dean Koci (Executive Director), Meg King, Sean “Natural” Nash, Jon Ray

Call to order 7:08

Treasury update: Cable has been added to bank accounts at Mission Fed CU.  As of 4/8/15 we have $64,683.77

Motion: No member or employee of SDCAP can issue checks or other payment to themselves, or a person or entity with whom the situation may present a conflict of interest, without approval of the board.  Paul motions.  Jenn seconds.  Motion passes unanimously.

Items Discussed:

  • Global Leadership Conference Highlights and the van breakin.
  • SDCAP Website
  • SDCAP Expulsion Policy

Approval of minutes for 3/25 was unanimous.

8:30 Jake (board member) and Bob (non-member) joined the meeting.

Items Discussed:

  • Report from Colab and discussion of liaison role.
  • Report from Youtopia

Adjourn 9:20


 

You can view a full history of SDCAP minutes here.

SDCAP Board Meeting Minutes March 25, 2015

SDCAP Board Meeting Minutes for March 25, 2015

Board members present: Jenn, Jake, Paul, Lisa, Colin, Cable, Touch (starting at 7:30 via phone)

Others present: Dean, Meg, Martin, Amanda, Kim, Marie, Steffanie, Alexandria, Jim Robs

Called to order at 7:10

Jenn motions to approve the minutes of our last meeting.  Paul seconds.  Passed unanimously.

Treasury report: Dean.  Our accounts contain $67,758.09

Kim: Proposed Sexual Harassment Policy for SDCAP.

Youtopia update: Jake and Jim Robs.

9:04 Proposal: Remove Christian Harrison access from all SDCAP bank accounts, and add Christopher King. Jenn motioned, Lisa seconded.  Passed unanimously.

Adjourn at 9:08


 

You can view a full history of SDCAP minutes here.

Youtopia Safety Townhall Meeting Recap

A public townhall meeting to discuss safety at Youtopia was held at colab on May 9th, 2015.

The areas where people expressed the most concern about YOUtopia safety were:
Being able to locate someone with a radio in an emergency
The presence of non-participants (gate crashers).
Incident reporting and record keeping procedures.
Sexual assault/rape/lurkers/creepers.
Consent, consent policies, consent culture.
A safe environment.
CPR/1st aid/green dot training for camps and individuals.
Rangers.
Confrontational participants.
Participant and volunteer liability.
Underage drinking.
Unattended children/lost parents.

The Safety Hub Leads discussed:
The new Safety Stations that are being implemented around the event.
New reporting and accountability processes, including the new Dispatch Department.
Civic Responsibility, including being a self-policing community and not assuming “someone else” will handle an issue.
Upcoming opportunities for local Ranger training.
Camp and individual proactive leadership in terms of safety and consent issues.
Security and volunteer perimeter observation.
The role of Rangers at the event.
The role of paid security at the event.
The role of Medical at the event.
The role of Fire Safety at the event.
The role of participants in terms of safety and security issues.

Community Leaders discussed:
Upcoming meetings to discuss and create talking points on consent culture.
Ideas from theme camps regarding commitments to consent culture behavior and language, signage, and proactive enculturation.
Self defense and its role at festivals.

Many of these areas will be part of the planned roll out of information from now until YOUtopia this year, so details on most of these topics are being prepared in the form of community announcements, website and event guide information, email blasts to ticket holders, and any number of public planning meetings for related topics.

If you have questions or concerns about safety at Youtopia, please contact safety@sdyoutopia.com

Youtopia 2015 Safety Meeting

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The YOUtopia Safety Hub would like to invite you to an open public Town Hall style meeting to discuss the safety concerns we all share regarding our event. We are actively seeking feedback, ideas, concerns, and questions regarding safety in years past as well as for our 2015 event YOUtopia: Robots & Dinosaurs YOUnite!

Please plan to share your concerns in a brief (5 minutes or less) sharing, which will be followed by some brainstorming and outlining to help define the community’s most pressing concerns. As we are early in the process of redefining the scope and outlook of the Safety team and the safety plans and policies for this years event, we cannot promise that any concrete answers will be available, but part of the reason for that is we want to make sure we understand the concerns of our community as we develop those plans.

Please plan on joining us at CoLab (6061 Fairmount Ave, San Diego, California 92120) on Saturday, May 9th from noon to 4PM.  Learn more at the Facebook event page.

2015 Burning Man Midway Projects

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The 2015 Burning Man art theme, Carnival of Mirrors, includes a midway in which regional communities will “help create an interactive space that will house a panoply of strange and enchanting wonders.”

Two different San Diego based projects have been accepted for the midway!

Wonderlust Arcade

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A vortex where time and space are merged combines oversized, interactive childhood games from the 80’s, with a 20’s aesthetic of San Diego’s midway legacy, all housed within a mind bending trick of the eye, in which you begin as yourself and end as a giant! Find secret doors to emerge into another dimension which is ruled by a handmade pipe organ for your playing delight until reality calls you once again back to the Midway!!  Find us on Facebook.

 

Dr. Hyas Balze Boardwalk Soul Exchange

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The Soul Exchange is a carnival game booth extraordinaire, with a twist. In order to play, you must allow your soul to be weighed and participate in a soul exchange. This Midway project represents a collaboration of artists, planners, and performers who are creating a stage set for the game of imagination. Highly participatory and highly interactive, Dr. Hyas Balze Boardwalk Soul Exchange is an epic journey into building community and art through play! Find us on Facebook and follow Dr. Balze on twitter.

San Diego at the Burning Man Global Leadership Conference

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San Diego sent an amazingly strong delegation to the Burning Man Global Leadership Conference. Pictured are six members of the SDCAP board of directors, both Youtopia co-orchestrators, and all four official San Diego Burning Man Regional Contacts. Not pictured but also in attendance was the SDCAP Executive Director.

Topics ranged from “Cultivating Strong Regional Ranger Teams” to “Dealing With & Planning for Regional Community Growth & Event Growth”

Here is a promotional video from the 2014 conference:

Burning Man “Global Leadership Conference 2014” from Intelligent Design on Vimeo.

And a recording of the keynote address by Dennis Kucinich from this past weekend.

Finally,  the event was covered in the Reno Gazette-Journal, the Burning Man Blog and in a really good article over at Burn After Reading.