Board Meeting Agendas

Board Meeting Agendas are posted below in reverse chronological order on the Monday before each meeting. If you would like to have your topic added to a meeting Agenda, email your request to BOD@SDCAP.org by the Friday prior to the meeting.

Our standard order is as follows:

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Recap of any motions passed via email
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Art Grants     
  9. Youtopia Report
  10. New Business
    1. Public Commentary
  11. Old Business 
  12. Adjourn

9/25/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Recap of any motions passed via email
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Art Grants     
  9. Youtopia Report
  10. New Business
    1. Public Commentary
  11. Old Business 
    1. SDCAP Land Purchase – Open Discussion
  12. Adjourn

9/11/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Recap of any motions passed via email
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
    1. Conduct Committee
  7. CoLab Report
  8. Art Grants     
  9. Youtopia Report
  10. New Business
    1. Public Commentary
  11. Old Business 
    1. SDCAP Land Purchase – Open Discussion
  12. Adjourn

8/28/19 Agenda – the FOMO edition

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Recap of any motions passed via email
    2. Kim cries because she misses the playa
  4. Treasurer Report
    1. n/a – she’s on playa
  5. Secretary Report
    1. Not on playa, severity of FOMO unknown
  6. RC Report
    1. Are the RCs on playa? This may be an unknowable truth. Reality is complex.
  7. CoLab Report
    1. Isn’t the playa in each of our hearts?
  8. Art Grants     
    1. Those friggin’ burners took our money, made art, and are now enjoying it on playa
  9. Youtopia Report
    1. I guess we can talk about something other than the burn, if you really, really want to.
  10. New Business
    1. Public Commentary – all burners in San Diego instead of BRC this week are welcome to come cry on our shoulders. We’ll bring extra tissues.
  11. Old Business 
    1. SDCAP Land Purchase – Open Discussion
      1. Are we trying to fill the Black Rock City-shaped void in our souls with other land?  That’s between us and our therapists, thankyouverymuch.
  12. Adjourn

8/14/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Recap of any motions passed via email (new standing item)
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report     
  8. Youtopia Report
    1. New Business
    2. Art Grants – standing item
      1. Punkin
      2. Halo
    3. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  9. Old Business 
  10. Adjourn

7/24/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report     
  8. Youtopia Report – the YOUtopia is happening edition! 
  9. New Business
    1. Art Grants – standing item
      1. Resurrecting grants previously submitted and placed on hold in wake of venue-gate 2019
    2. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  10. Old Business 
    1. SDCAP Budget FY 2020 – now that we have a YOUtopia venue, we can actually move toward approving our annual budget!
  11. Adjourn

7/10/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report     
  8. Youtopia Report
    1. Venue Search – the saga continues (now with actual options and high likelihood of an exciting announcement!)
  9. New Business
    1. Art Grants – standing item
    2. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  10. Old Business 
    1. SDCAP Budget FY 2020
  11. Adjourn

6/26/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report     
  8. Youtopia Report
    1. Venue Search updates 
  9. New Business
    1. Art Grants – standing item (we will probably do this before the YOUtopia report)
      1. Pieuvre update
      2. Traversing Through Dust update 
    2. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  10. Old Business 
    1. SDCAP Budget FY 2020
  11. Adjourn

6/12/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report     
  8. Youtopia Report
    1. Venue Search
  9. New Business
    1. Art Grants – standing item
    2. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  10. Old Business
    1. SDCAP Budget FY 2020
  11. Adjourn

5/22/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
  9. New Business
    1. Art Grants – standing item
      1. About Time
    2. Public Commentary – standing item
      1. SDCAP Land Purchase – Open Discussion
  10. Old Business
    1. SDCAP Budget FY 2020
  11. Adjourn

5/8/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
    1. Conduct Committee updates
    2. Communications when BOD has made decisions that impact specific community members
  7. CoLab Report
  8. Youtopia Report
  9. New Business
    1. Art Grants – standing item
    2. Public Commentary – standing item
  10. Old Business
    1. Pride
    2. SDCAP Budget FY 2020
  11. Adjourn

4/24/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. CoLab Website
  8. Youtopia Report
  9. New Business
    1. Art Grants – standing item
      1. Traversing Through Dust Update
    2. Public Commentary – standing item
  10. Old Business
    1. SDCAP Budget FY 2020
  11. Adjourn

4/10/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
    1. Budget (i.e. when we talk about things like # of Kubotas, ticket pricing, etc.)
  9. New Business
    1. Toxic Unicorn Update
    2. SDCAP Budget FY 2020
    3. Art Grants – standing item
    4. Public Commentary – standing item
  10. Old Business
  11. Adjourn

3/27/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
  9. New Business
    1. SDCAP Budget FY 2020
    2. Art Grants
    3. Public Commentary
    4. Closed door – community member
  10. Old Business
  11. Adjourn

3/13/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Induction of shiny new BOD members
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
  9. New Business
    1. Public Commentary
    2. Executive Session – Closed Door
      1. Community member
      2. BOD only
  10. Old Business
    1. Org-wide Code of Conduct
    2. SDCAP Social Media Policies
  11. Adjourn

2/27/19 Agenda

This one’s gonna be real different because we have PLT interviews.

  1. Call to order
  2. Public commentary (not to exceed 15 minutes total)
  3. Closed door session for PLT interviews
  4. Adjourn

2/13/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. To-Do List
    2. 1.5 Research
  8. Youtopia Report
    1. Production Leads Team Interviews (we hope) – Closed Door*
  9. New Business
    1. BOD Onboarding Discussion – Closed Door*
    2. Public Commentary – this is a new (as of Jan ‘19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
    1. Org-wide Code of Conduct
    2. SDCAP Social Media Policies
  11. Adjourn

* A note about this meeting – it is indeed heavy on “closed door” executive session time due to the nature of personnel discussions that are priority right now. If you’re planning to attend as a community member, know we hope to have the public session wrapped up by 7:30pm.

1/23/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. New Member Selection
  4. Treasurer Report
  5. Secretary Report
    1. Scanning project
    2. Mailbox updates
    3. Fire Skid Contract
  6. RC Report
  7. CoLab Report
    1. 1.5 Prep To-Do List
    2. 1.5 Research
  8. Youtopia Report
    1. Production Leads Team Updates – Job Description & Application
    2. Website
    3. Art Grant Returns
  9. New Business
    1. Collaborative Arts Grants Presentations:
      1. Traversing Through Dust
      2. Pieurve
    2. Double-Dipping in Art Grants
    3. Public Commentary – this is a new (as of Jan ‘19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
    1. Org-wide Code of Conduct
    2. SDCAP Social Media Policies
  11. Adjourn

1/9/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Town Hall Interview Prep
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
    1. Producer Selection Process
  9. New Business
    1. 3rd Annual Burner Village at San Diego PRIDE
    2. Toxic Unicorn
    3. Public Commentary – this is a new (as of 1/19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
  11. Adjourn

12/26/18 Agenda

  1. Call to order
  2. Approve previous minutes
    1. n/a – already done via email
  3. President Report
    1. Town Hall Prep
    2. Words that start with the letter “C”: Code of Conduct, Conduct Committee,  Consent (Training) Cohort 2
  4. Treasurer Report
    1. n/a – something something family is more important than BOD meeting
  5. Secretary Report
    1. n/a – something something holiday cheer and frivolity sounds better than BOD meeting
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
    1. Afterburn
    2. Producer Selection
  9. New Business
    1. Consider new standing item to agenda: 10 mins for open community feedback
  10. Old Business
    1. n/a
  11. Adjourn – hopefully early, if there’s a Christmas miracle!

12/12/18 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Town Hall for Interviews 1/13/19
    2. Communications Update
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. Safety Plan Status Update
    2. Budget Status Update
    3. Standardization / Documentation
  8. Youtopia Report
    1. Afterburn Report
    2. Executive Session
  9. New Business
  10. Old Business
  11. Adjourn

11/28/18 Agenda

  1. Call to order
  2. Approve previous minutes – Nope! We did it via email and the minutes are already posted!
  3. President Report
    1. Retreat (Dec & Feb)
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. CoLab Safety Plan Implementation – status update
  8. Youtopia Report
    1. Afterburn Report
  9. New Business
    1. 2019 Collaborative Arts Grants (formerly known as Honoraria, but that was too confusing so we’re gonna try this instead)
  10. Old Business
    1. n/a
  11. Adjourn

11/14/18 Agenda

  1. Call to order
  2. Approve Previous Minutes
  3. President Report
    1. BOD selection process
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. CoLab Safety Plan Implementation – status update
  8. Youtopia Report
    1. Afterburn Report
    2. Volunteer Party
    3. Town Hall Follow-Up
    4. Paul M – Leadership Organization
    5. Rich W – Theme Camp Engagement
    6. Adrian G – Digital Cocoon
    7. Dan S – Transparency & Communication
    8. Closed door w/Producers (because we don’t talk about personnel issues in public)
  9. New Business (for tonight only, address prior to YOUtopia report)
    1. Chelsea P – silk screening press donation
    2. Fire suppression equipment rental 
  10. Old Business
    1. n/a
  11. Adjourn