Board Meeting Agendas

Board Meeting Agendas are posted below in reverse chronological order on the Monday before each meeting. If you would like to have your topic added to a meeting Agenda, email your request to BOD@SDCAP.org by the Friday prior to the meeting.

Our standard order is as follows:

  1. Call to Order
  2. Approve Previous Minutes
  3. President Report
  4. Treasurer report
  5. Secretary report
  6. RC Report (usually bi-monthly)
  7. CoLab Report (submitted in advance via email, still allowing for discussion in person as-needed)
  8. Youtopia Report
  9. New Business
    1. Public Commentary
  10. Old Business
  11. Adjourn Meeting

2/13/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. To-Do List
    2. 1.5 Research
  8. Youtopia Report
    1. Production Leads Team Interviews (we hope) – Closed Door*
  9. New Business
    1. BOD Onboarding Discussion – Closed Door*
    2. Public Commentary – this is a new (as of Jan ‘19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
    1. Org-wide Code of Conduct
    2. SDCAP Social Media Policies
  11. Adjourn

* A note about this meeting – it is indeed heavy on “closed door” executive session time due to the nature of personnel discussions that are priority right now. If you’re planning to attend as a community member, know we hope to have the public session wrapped up by 7:30pm.

1/23/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. New Member Selection
  4. Treasurer Report
  5. Secretary Report
    1. Scanning project
    2. Mailbox updates
    3. Fire Skid Contract
  6. RC Report
  7. CoLab Report
    1. 1.5 Prep To-Do List
    2. 1.5 Research
  8. Youtopia Report
    1. Production Leads Team Updates – Job Description & Application
    2. Website
    3. Art Grant Returns
  9. New Business
    1. Collaborative Arts Grants Presentations:
      1. Traversing Through Dust
      2. Pieurve
    2. Double-Dipping in Art Grants
    3. Public Commentary – this is a new (as of Jan ‘19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
    1. Org-wide Code of Conduct
    2. SDCAP Social Media Policies
  11. Adjourn

1/9/19 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Town Hall Interview Prep
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
    1. Producer Selection Process
  9. New Business
    1. 3rd Annual Burner Village at San Diego PRIDE
    2. Toxic Unicorn
    3. Public Commentary – this is a new (as of 1/19), standing agenda item, wherein community members may have the floor for brief commentary, without having had to request time on the agenda in advance. Total time per person shall be limited to 2-3 minutes, and total time for all Public Commentary shall be limited to 15 minutes.
  10. Old Business
  11. Adjourn

12/26/18 Agenda

  1. Call to order
  2. Approve previous minutes
    1. n/a – already done via email
  3. President Report
    1. Town Hall Prep
    2. Words that start with the letter “C”: Code of Conduct, Conduct Committee,  Consent (Training) Cohort 2
  4. Treasurer Report
    1. n/a – something something family is more important than BOD meeting
  5. Secretary Report
    1. n/a – something something holiday cheer and frivolity sounds better than BOD meeting
  6. RC Report
  7. CoLab Report
  8. Youtopia Report
    1. Afterburn
    2. Producer Selection
  9. New Business
    1. Consider new standing item to agenda: 10 mins for open community feedback
  10. Old Business
    1. n/a
  11. Adjourn – hopefully early, if there’s a Christmas miracle!

12/12/18 Agenda

  1. Call to order
  2. Approve previous minutes
  3. President Report
    1. Town Hall for Interviews 1/13/19
    2. Communications Update
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. Safety Plan Status Update
    2. Budget Status Update
    3. Standardization / Documentation
  8. Youtopia Report
    1. Afterburn Report
    2. Executive Session
  9. New Business
  10. Old Business
  11. Adjourn

11/28/18 Agenda

  1. Call to order
  2. Approve previous minutes – Nope! We did it via email and the minutes are already posted!
  3. President Report
    1. Retreat (Dec & Feb)
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. CoLab Safety Plan Implementation – status update
  8. Youtopia Report
    1. Afterburn Report
  9. New Business
    1. 2019 Collaborative Arts Grants (formerly known as Honoraria, but that was too confusing so we’re gonna try this instead)
  10. Old Business
    1. n/a
  11. Adjourn

11/14/18 Agenda

  1. Call to order
  2. Approve Previous Minutes
  3. President Report
    1. BOD selection process
  4. Treasurer Report
  5. Secretary Report
  6. RC Report
  7. CoLab Report
    1. CoLab Safety Plan Implementation – status update
  8. Youtopia Report
    1. Afterburn Report
    2. Volunteer Party
    3. Town Hall Follow-Up
    4. Paul M – Leadership Organization
    5. Rich W – Theme Camp Engagement
    6. Adrian G – Digital Cocoon
    7. Dan S – Transparency & Communication
    8. Closed door w/Producers (because we don’t talk about personnel issues in public)
  9. New Business (for tonight only, address prior to YOUtopia report)
    1. Chelsea P – silk screening press donation
    2. Fire suppression equipment rental 
  10. Old Business
    1. n/a
  11. Adjourn