YOUtopia Financial and Population History

While the raw SDCAP financials are available here, it can be a little tough to make sense of them.  The goal of this post is to help understand where the money goes for YOUtopia.  These numbers do not include 2017 because tickets are still on sale and the books won’t be closed for a few months.

First, YOUtopia population:

And the revenue and costs:

One of the most common questions we get is how ticket prices have changed over the years.  Unfortunately, I haven’t been able to locate those records from before the 501c3 transition in 2012, but we can look at the average revenue per participant.  This includes tiered tickets, artist / volunteer / scholarship tickets, coffee and ice sales, parking, car camping, RVs, and donations.

So where does the money go?  Like I said, we only have detailed records for 2012 to present.

Let’s go through the categories and explain what they are:

Art: $30.16 per person in 2016: The single largest expense most years is direct cash support to artists to bring art to YOUtopia.  In addition YOUtopia provides discounted artist tickets and art support (power and equipment rental).

Land: $21.98 per person in 2016: This includes the rental of the entire La Jolla Indian Reservation Campground as well as the nearby racetrack that we use as a parking lot.  This expense jumped dramatically in 2015, but had not been tracking with population in previous years.

Commissary: $9.45 per person in 2016: Volunteers for the event are fed once per shift worked, as a gesture of gratitude for their work.  Fed volunteers are happy volunteers.  It is worth noting that all volunteers buy tickets to YOUtopia, though some at reduced prices.

Equipment: $14.65 per person in 2016: This is rental fees for generators, heavy equipment, vehicles, radios, toilets, cones and odds and ends.  More than half of the cost is power, which is almost all for camps and art projects rather than YOUtopia infrastructure.

Security: $12.15 per person in 2016: YOUtopia contracts with a private security company.  This number includes medical some years and not others due to difference in record keeping, which is part of why it changes so much.

Other Production: $31.72 per person in 2016: This is all of the other expenses involved in running YOUtopia.  Large line items in 2016 included ice, insurance, safety training, schwag for volunteers, volunteer mileage, department expenses and consumables.  This was up significantly compared to previous years because we bought a bunch of stuff we will keep like carports and a generator.

SDCAP: $16.45 per person in 2016: SDCAP is the 501c3 that runs YOUtopia.  The largest expense is Colab, the meeting and build warehouse, which costs about $25,000 a year to operate and generates about $6,000 in income.  The difference is paid for from YOUtopia proceeds.  Other large expenses from 2016 included volunteer training, art grants, and accounting.  To see our current plans – the SDCAP FY18 budget can be seen here.

What about 2017?  Well, we are still selling tickets and the expenses won’t all be in for a few months. But you can see our projections from six months ago here.

Questions?  Comments?  Email bod@sdcap.org

SDCAP Meeting Minutes – September 13, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

September 13, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 13th day of September, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

 

President Jemmott called the regular Board meeting to order at 7:00 PM.

 

  1. Quorum

 

Stephanie noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Cable King, Ken Simmons, Cassy Haynes, Stephanie Cucurullo, Curt Benedetto, Lisa Walden, Paul McCarthy and Colin Jemmott

 

Absent:  Kim  Eisenberg

 

Community Members Present:  Natural

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 8/9/17 be approved.

 

**Colin abstained

 

  1. President’s Report   –  N/A

 

  1. Treasurer’s Report  

 

  • Art grants being funded
  • A request was made to pay as many vendors as possible before the event (i.e. commissary, heavy equipment) in order to cut down on “on mountain” payments.

 

  1. Secretary’s Report

 

  • Cancellation Insurance update and discussion

 

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board purchase the event cancellation policy with the adverse weather endorsement for YOUtopia.

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  Natural

 

  • Already sold more tickets than last year and that is without no sales yet from discounted tickets, will be meeting budget requirements re: funds for ticket sales
  • Excellent leads team
  • Stephanie’s Burning Man Safety mentor will be coming to YOUtopia to perform an audit of YOUtopia’s safety program/procedures
  • Volunteer from BMORG Emergency Services will be coming to YOUtopia
  • The Board requested that (a) payment is made to Facebook to boost the event; (b) e-mail blasts and also pay for Facebook ads; Natural to get in touch with Comms Team to arrange all requested items; if Comms Team has more ideas regarding marketing, the Board stated that it would be interested in discussing the ideas

 

ON MOTION DULY MADE BY COLIN JEMMOTT, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board authorize the Producers to spend $200.00 for Facebook ads for YOUtopia.

 

  1. CoLab Report – Lisa

 

  • Doing great
  • Trying to figure out how to recalibrate after a busy burn season
  • Journey building YOUtopia temple at Colab
  • The Shrine will be going to YOUtopia and other YOUtopia builds are happening at Colab
  • Inventory was performed
  • All borrowed equipment used during burn builds was returned/checked in
  • Stephanie had a discussion with Stuart at the Burn and he wants to do an article about Colab in JRS
  • Lisa has been creating a Media folder for Colab
  • Colab  has been partnering with a middle school teacher to do activities at Colab (in the planning stage, nothing formalized)

 

  1. Additional Business

 

  • Mini-Man 2.0 (repair and return of art piece) discussion; Lisa to follow up with Dawn re: status
  • Regarding Producer selection Lisa is drafting a “job description” document and it’s saved in the drive for Board to review
  • Board public engagement on social media discussion
  • Art Grant recipient follow up re: conformance with art grant conditions discussion; Cassy to follow up with 2017 art grant recipients
  • Succession planning discussion:  webmaster, treasurer/accountant

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9;00 PM.

 

SDCAP Meeting Minutes – August 9, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

August 9, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 9th day of August, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, as President Colin Jemmott was not in attendance, Stephanie Cucurullo acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

 

Stephanie Cucurullo called the meeting to order at 7:00 p.m.

 

  1. Quorum

 

Stephanie noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Cable King, Ken Simmons, Cassy Haynes, Stephanie Cucurullo, Curt Benedetto, Lisa Walden, Kim Eisenberg, and Paul McCarthy

 

Absent:  Colin Jemmott

 

Community Members Present: Jasmine, Sam, Jon Ray and Natural

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 7/26/17 be approved.

 

  1. President’s Report   –  N/A

 

  1. Treasurer’s Report  

 

  • Funds are coming in from ticket sales
  • Art grants being funded
  • Tracking Report discussion

 

  1. Secretary’s Report

 

  • Cancellation Insurance update

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  Jon Ray

 

  • 3rd round of art grants will happen;
  • May come to board to ask for more funds depending on ticket sales and when Producers have a clearer picture of sell out; not expecting/counting on additional funding from Board
  • Youtopia art grant discussion
  • Working on quotes for equipment, logistics forms just turned in and being evaluted

 

  1. CoLab Report – Lisa

 

  • Great communication going on between build teams and staff;
  • All projects are taking pride in Colab; haven’t had staff to man Colab but build teams are stepping up and taking up slack;
  • Installed 3rd security camera, 4th camera under repair
  • Colab fundraiser opened up revenue stream with venue as venue liked Colab event & staff

 

  1. Additional Business

 

  • Producer selection process; Use 9/13/17 meeting as a working meeting re: Producer selection
  • Board member selection; At next meeting, Board to agree on calendar re: new Board members
  • 8/23/17 Board meeting cancelled due to many Board members being at the Burn
  • Consent training, additional funds needed

 

ON MOTION DULY MADE BY CASSY HAYNES, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board fund the consent training program $125 for needed supplies.

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:33 PM.

 

SDCAP Minutes – July 26, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

July 26, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 26th day of July, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

 

President Colin Jemmott called the meeting to order at 7:01pm.

 

  1. Quorum

 

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Colin Jemmott, Cable King, Ken Simmons, Cassy Haynes, Stephanie Cucurullo, Curt Benedetto, Lisa Walden, Kim Eisenberg, and Paul McCarthy

 

Absent:  None

 

Community Members Present: Meg, Jon Ray, Gene

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY COLIN JEMMOTT, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 7/12/17 be approved.

**Kim Eisenberg abstained

 

  1. President’s Report   –  N/A

 

  1. Treasurer’s Report  

 

  • Funds are coming in from ticket sales, but at a slower pace
  • $40k granted in first round of YOUtopia art grants

 

  1. Secretary’s Report

 

  • Working with broker regarding cancellation insurance

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  Jon Ray

 

  • Volunteer Fair went well
  • Ticket sales going as expected
  • 1st round of art grants awarded $40k (major sound and temple are done)
  • Safety Hub lead participating in Burning Man mentor program
  • Teams almost put together; forms being submitted; on schedule; drama level low
  • Board requested updated budget shifts and cost/expenses as they occur

 

  1. CoLab Report – Lisa
  • Fundraiser went well; Raised around $3k, after expenses, netted around $1,800
  • Almost at break-even point with CoLab shirt sales
  • CoLab is packed; Journey Project has created a lot of interest in CoLab; Projects are intertwined and working together; Youtopia volunteers being made from projects;
  • Laser operators now training others
  • Low on staff but people are working well together and pulling responsibility
  • Possible installation of fire pole for safety
  1. Additional Business

 

  • Pride update; Was a great year and most likely came in under budget
  • Board member selection process: almost completed, needs to be polished
  • Producer selection discussion; potentially use similar process as Board member selection

 

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the Board repeal the existing Producer selection  process.

 

 

  • Colin to meet with the “Save the Starlight” group soon

 

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:37 PM.

SDCAP Minutes – July 12, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

July 12, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 12th day of July, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

 

President Colin Jemmott called the meeting to order at 7:01pm.

 

  1. Quorum

 

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Colin Jemmott, Cable King, Ken Simmons, Cassy Haynes, Stephanie Cucurull and Curt Benedetto

 

Absent:  Lisa Walden, Kim Eisenberg, Paul McCarthy

 

Community Members Present: Sam R. Dan, Lee, Bret

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 6/28/17 be approved.

 

  1. President’s Report   

 

  • Performed some administrative clean-up to website;
  • RFP for 2nd event now public

 

  1. Treasurer’s Report  

 

  • Funds are coming in from ticket sales
  • Tracking costs as compared to budget (Steph, Cable and Ken to work on this project)

 

  1. Secretary’s Report

 

  • Cancellation insurance discussion; In the event cancellation insurance is not bound by 9/13/17 then it will not be purchased.

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  

 

  • Ken will be Board representative on Art Grant Committee

 

  1. Colab Report – N/A
  2. Additional Business

 

    • Ticketing & Eventbrite discussion

 

  • Patreon discussion
  • The Journey Project (2nd grant request)

 

 

The Board reviewed The Journey’s proposal and conducted a Q & A discussion with Dan, Bret and Lee.  In addition, as Stephanie Cucurullo and Curt Benedetto will be working with the Journey as leads, both  disclosed a potential conflict of interest relating to the Board’s vote for the requested art grant. The Board members discussed Curt and Stephanie’s involvement with The Journey and were in agreement that their involvement did not appear to be a conflict.

 

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $4,000.00 to The Journey subject to the artist bringing the art piece to Burning Man, YOUtopia and creating a write up for the sdcap.org website and provide ongoing updates as The Journey attends various events.

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:52 PM.

 

SDCAP Minutes – June 28, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

June 28, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 28th day of June, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Lisa Walden acted as Secretary in the absence of Cassa.

 

Paul McCarthy, Board member called the meeting to order at 7:04pm; Colin President arrived 7:12pm.

 

  1. Quorum

 

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Colin Jemmott, Cable King, Paul McCarthy, Lisa Walden,  Kim Eisenberg and Ken Simmons.

 

Absent:  Cassy Haynes, Curt Benedetto, Stephanie Curcrillo,

 

Community Members Present: Jon Ray, Meg, Brigid and Natural, Gia, Fin, Alicia, Liat,

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY KIM EISENBERG, SECONDED BY KEN SIMMONS AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 6-14-17 be approved.

 

  1. President’s Report   

 

  • NONE.. GREAT JOB YOUTOPIA SALES

 

  1. Treasurer’s Report  

 

  • We made lots of money
  • Ticket sales over $150k so far
  • Cable agreed to provide a income statement for next meeting to continue to each meeting.

 

  1. Secretary’s Report – N/A

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  Jon Ray

 

  • Tier one tickets sold out in record time
  • All RV passes are sold out
  • Website is amazing beyond expectations and a great appreciation to all those involved to make it work
  • Site visit on 6-25-17 went well, Very hot, River moved due to rain. Created a site map application for logistical use and placement.
  • Generator plan is almost done

 

  1. Colab Report -Danksa

 

  • Colab fundraiser is in full swing for 7-17-17 everyone is excited.
  • New lock purchased and installed
  • All the build teams are doing great jobs following the protocols at colab
  • Still looking to add to the “management” team
  • Danksa still handling CoLab affairs daily
  • New cameras were received and installed and active for full interior viewing

 

  1. Additional Business

 

    • Gaia Ombudsman contributed to the Conflict Resolution Document and the BOD agreed with her changes to the document. The document will be adopted soon.
    • 2nd event RFP
      • Comfortable with it going out as is with revised changes
      • Kim will finalize changes and submit for final review and distribution
    • Civic Art Grants – Ken will work with Curt and Stephanie to create discussion and document reviews.
    • Producer Selection; Fin agreed to get a shared document started with the BOD to review.
    • New Board member selection process; Waiting on BMorg to send information relating to Community Feedback forms as used for RCs (so that Board may use as a template/starting point for new Board member selection); Colin to follow up with BMorg.Fin will be reaching out to Meta RC to see if she can get this information.
    • Code of Conduct Committee; There is community interest; Board to create parameters and process.  Small group met after meeting to exchange contact info and generate a list of names of people possibly interested in being on this committee.

 

  • MOVED TO NEXT MEETING: On call shifts at YOUtopia for BOD members ( Stephanie was absent); Who wants to be in the sub committee was pushed due to lack of BOD members present. Cancellation insurance for YOUtopia moved Cassy was absent.

 

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:39 PM.

 

SDCAP Minutes – June 14, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

June 14, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 14th day of June, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:00 PM.

 

  1. Quorum

 

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Curt Benedetto, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Stephanie Cucurullo, Kim Eisenberg and Ken Simmons

 

Absent:  None

 

Community Members Present: Jon Ray, Meg, Brigid and Natural

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 5/24/17 be approved.

 

  1. President’s Report   

 

  • Refreshed SDCAP website

 

  1. Treasurer’s Report  
  • Report will be sent following meeting.

 

  1. Secretary’s Report – N/A

 

  1. Regional Contact Report – N/A

 

  1. Youtopia Report –  Jon Ray

 

  • Going well overall, especially compared to last year
  • Leads team seems motivated, with a few exceptions which have been contacted and “re-motivated”
  • Website discussion
  • General discussion regarding inviting people not to attend YOUtopia (re: safety concerns, etc.); Board to have a strong policy in place or could jeopardize regional status; Steph to follow up with BMorg to discuss re: impact on regional status

 

  1. Colab Report – Natural

 

  • CoLab is consistently bringing in funds for past couple of months
  • New classes (stained glass)
  • All builders cooperating with each other
  • CoLab Funraiser in July; SDCAP to donate a ticket for raffle purposes

 

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT SDCAP donate a YOUtopia ticket to raffle off at the CoLab Funraiser.

 

  • Plumbing problems, but issues have been resolved
  • 2 new cameras for interior of building; new lock for laser room
  • Meg has resigned as a CoLab Manager and has handed off responsibilities; CoLab is down to 3 Directors; There is a need for more Directors; Currently working on training some of the CoLabrats.
  • YOUtopia Fire Safety doing an inspection of CoLab

 

  1. Additional Business

 

  • Budget discussion/Budget approval
  • Code of Conduct discussion; Will use current form but update next year
  • 2nd event RFP (Board to read and comment)
  • Civic Art Grants (Board to read and comment)
  • Producer Selection; Board must come up with process
  • New Board member selection process; Board must come up with new process; waiting on BMorg to send information relating to Community Feedback forms as used for RCs (so that Board may use as a template/starting point for new Board member selection); Colin to follow up with BMorg.
  • Code of Conduct Committee; There is community interest; Board to create parameters and process.

 

  • Pride Funding; Next year Pride to be line item in budget

 

ON MOTION DULY MADE BY COLIN JEMMOTT, SECONDED AND CARRIED**, IT WAS RESOLVED THAT SDCAP grant Chris King $1,600.00 for purposes of the San Diego Burners Pride Parade float and participation.

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:26 PM.

 

SDCAP Minutes – May 24, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

May 24, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 24th day of May, 2017 at  7:00 p.m. at Colab in San Diego, California.  

 

  1. President’s Declaration

 

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:04 PM.

 

  1. Quorum

 

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

 

Those in attendance and constituting a quorum were:

 

Board Members Present: Curt Benedetto, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

 

Absent:  Stephanie Cucurullo

 

Community Members Present: Jon Ray, Brady and Natural

 

  1. Approval of Agenda

 

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

 

  1. Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

 

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 5/10/17 be approved.

 

  1. President’s Report   

 

  • Retreat was good
  • Document collaboration trend will be more productive in meetings
  • Use part of Board meetings as working groups/working meetings
  1. Treasurer’s Report  
  • New bank research discussion

 

  1. Secretary’s Report

 

  • Colab insurance
  • Deans files/Filing

 

  1. Regional Contact Report – Brady
  • No YOUtopia website negatively impacts being listed on JRS
  • GLC town hall

 

  1. Youtopia Report –  Jon Ray

 

  • Going well overall
  • Website discussion; Plan B website

 

  1. Colab Report – Lisa

 

  • At capacity
  • Outside interest ramping up
  • Programs are going good
  • Have a volunteer for the a ‘train-the-trainer” program for the laser
  • Fundraiser planning is moving along
  • Policy violation–update on how matter handled
  • Ordered cameras for video surveillance

 

  1. Additional Business

 

  • Executive session (Board and Producers)

 

  1. Termination of Meeting

 

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:39 PM.

 

SDCAP Board of Directors Minutes – May 10, 2017

Board of Directors Meeting (Regular)
San Diego Collaborative Arts Project, a California Non-Profit Corporation
(the “Corporation”)
May 10, 2017
San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 10th day of May, 2017 at 7:00 p.m. at Colab in San Diego, California.

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:02 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent: None

Community Members Present: n/a

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board – There was no discussion regarding the meeting minutes.

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 4/26/17 be approved.

President’s Report – N/A

Treasurer’s Report

CPA working on annual filings/taxes; ask CPA to attend a Board meeting
Discussion regarding successor Treasurer
Perform background checks on corporate officers, especially person filling role of Treasurer
Create finance committee made up of Board members and community members to deal with budget; Must have the Treasurer on the Board

Secretary’s Report

Code of Conduct for YOUtopia
Finishing up art grant paperwork
Filing

Regional Contact Report – N/A

Nicole is working on official regional event status

Youtopia Report – (No Producer in attendance)

Website discussion

Colab Report – Lisa

Ace making space for Paint Green trailer
Programs are going good
Working with a ‘train-the-trainer” program for the laser
A lot of collaboration among art projects
Colab fundraiser Summer 2017.

Additional Business

Pappenfus/Storm equipment being repaired and getting close to completion
Powergrid -Producers to update Board at next meeting
Retreat agenda
GLC reviews for website

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:58 PM.