SDCAP Meeting Minutes, April 26, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

April 26, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 26th day of April, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, Stephanie Cucurullo acted as Chairman of the meeting (President Colin Jemmott was absent from the meeting) and Cassy Haynes acted as Secretary.

Stephanie Cucurullo called the regular Board meeting to order at 7:01 PM.

Quorum

Stephanie noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Cassy Haynes, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  Colin Jemmott, Cable King and Paul McCarthy

Community Members Present: Natural, Fin, Kowboy, Robert

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY CURT BENEDETTO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 04/12/17 be approved.

President’s Report   – Stephanie Cucurullo

  • 5/20/17 Board Retreat; Kim and Stephanie working on agenda (RFP for 2nd event on Retreat agenda)

Treasurer’s Report  –  N/A

Secretary’s Report

  • Completed Art Grant Agreements for the Journey; processed sign documents, etc.
  • Created form/template of Art Loan Contract; completed Art Loan Contract for the Journey’s use of Mini-Man 2.0.

Regional Contact Report

  • Official regional event status still TBD; Stephanie will follow up with BMorg along with RCs

Youtopia Report – Natural

  • Land contract signed 4/26/17

Colab Report – Kowboy

  • Colab is doing so well that there is no space for additional large art builds (had to turn down a build due to lack of space); The Shrine of La Santisima Muerte moving in soon; Art project (Trike) moving in soon
  • Plumbing fixed
  • Laser back up and running
  • Finances are improving with the classes, etc. that are being conducted at Colab
  • Community member (Dag) donated items for the craft room
  • Security cameras on order
  • Tool shed has artwork being designed upon it

Additional Business

  • GLC debrief discussion:  Learnings to apply to future GLC debriefs (add deadline to complete, make sure agreement is clear ahead of GLC; include consequences in GLC agreement); Kim to send email to RCs to coordinate a mutual public GLC debrief, including setting up Town Hall

On call Board shifts at YOUtopia discussion; YOUtopia Safety Department working on document regarding Board responsibility and roles at YOUtopia and will have a draft prior to next Board meeting; conversation tabled for next Board meeting

Consent Class – Train the Trainer Art Grant Request – Kim Eisenberg (Discussion)

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED*, IT WAS RESOLVED THAT the Board fund $2,500.00 for the purposes of the “Train the Trainer” Consent Classes, subject to the program educating a minimum of 5 participants and Kim Eisenberg contacting YOUtopia Producers and requesting that funds from YOUtopia budget are used to assist with funding.

*Kim Eisenberg abstained from voting

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:00 PM.

 

 

SDCAP Meeting Minutes, April 12, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

April 12, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 12th day of April, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 6:59 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  None

Community Members Present: Lee, Dan, Bret, Natural, Jon Ray, Denise, Sam

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 3/22/17 be approved.

President’s Report   

  • 5/20/17 Board Retreat
  • GLC Debrief; how to address participants that do not fill out debrief form
  • BMORG gave SDCAP a ticket to use as a raffle prize

Treasurer’s Report  

Not much activity

Secretary’s Report

  • Completed Art Grant Agreements for 3 recipients; processed sign documents, etc.
  • Followed up on Code of Conduct for YOUtopia leads at YOUtopia leads meeting

Regional Contact Report

  • Nicole is working on official regional event status

Youtopia Report –  Jon Ray

  • Contract for event not secured yet; Cassy to edit contract to create a fallback contract in the event Tribe does not accept proposed changes; Producers will take edited contracts along with the deposit to the Tribe for signature
  • Budget discussion

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED, IT WAS RESOLVED THAT proposed “undersold” budget is approved as the budget for YOUtopia 2017.

Colab Report – Lisa

  • XSL Poetry Slam & Cook-off raised $406 for Colab
  • Purchasing a security camera with the funds raised by XSL
  • Plumbing issue remains unresolved
  • Moved all account information to Cox & Colab paying Cox directly
  • S.U.G.A.R. and Shrine of La Santisima Muerte moving into Colab soon to use as build space
  • Calendar packed, laser and router classes full
  • Colab doing a summertime offsite fundraiser
  • Paint Green trailer discussion

Additional Business

  • Consent Class – Train the Trainer:  Kim asked Board to review proposal in depth prior to next meeting
  • Lee Hemingway requested to take Mini-Man 2.0 to Saguaro Man. Board approved subject to Lee’s execution of a contract; Cassy to prepare Contract
  • Powertrip/Dennis Pappenfus issue: Community member Sam Eakin has repaired 2 of the of the damaged panels at a minimal cost
  • Art Grant:  The Journey

The Board reviewed The Journey’s proposal and conducted a Q & A discussion with The Journey’s leads

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $8,000.00 to The Journey subject to the artist bringing the art piece to Burning Man, YOUtopia and creating a write up for the sdcap.org website and provide ongoing updates as The Journey attends various events.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:20 PM.

SDCAP Meeting Minutes March 22, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

March 22, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 22nd day of March, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:02 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Cassy Haynes, Cable King, Paul McCarthy, Lisa Walden, Kim Eisenberg and Ken Simmons

Absent:  None

Community Members Present: Brigid, Meg, Jake, Jon Ray, Dominic, Natural, Marco, Ray, Eoghan and Brady

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 3/8/17 be approved.

President’s Report   

N/A

Treasurer’s Report  

Art grant availability of funds discussion

Secretary’s Report

Annual Board Agreements

Regional Contact Report

Nicole is working on official regional event status

Youtopia Report –  Jon Ray

  • Going well
  • Power Grid Plan
  • Contract for event not secured yet; Tribe has not yet responded to inquiries
  • Tickets will not be sold without land being secured
  • Website is going well and a lot of progress made; content team working on it; design mock-ups look good
  • Budget discussion

Colab Report – Meg

  • Plumbing issue being addressed
  • Classes and workshops going well
  • Looking at potential expansion with property owner of nearby property

Additional Business

 

  • Art Grant:  Shrine of La Santisima Muerte

 

ON MOTION DULY MADE BY COLIN JEMMOTT, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $1,200 to La Santisima Muerte subject to the artist bringing the art piece to Burning Man and creating a write up for the sdcap.org website.

 

  • Art Grant:  Multi-Pass

 

ON MOTION DULY MADE BY PAUL MCCARTHY, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board grant $1,500 to Multi-Pass subject to the artist bringing the art piece to Lucidity, Figment and YOUtopia and creating a write up for the sdcap.org website.

  • Art Grant:  S.U.G.A.R.

ON MOTION DULY MADE BY KEN SIMMONS, SECONDED AND CARRIED**, IT WAS RESOLVED THAT the Board grant $800 to S.U.G.A.R. subject to the artist bringing the art piece to Burning Man and creating a write up for the sdcap.org website.

**Curt Benedetto and Stephanie Cucurullo abstained

  • Art Grants:  Cassy to draft contracts for art grant recipients.
  • Draft RFP for additional event sent to Board for review, reminder to review.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:09 PM.

S.U.G.A.R.

 

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Shrine of the UnGranted ARt

A Phoenix rises from the ashes with the hopes and dreams of the UnGranted Artist.

To make collaborative art you need money and sometimes grants-hoped-for are not received. Then the unwelcome ritual of mourning your unrealized visions begins. S.U.G.A.R. pays homage to 3 un-granted regional projects, to all those who have come before and those yet to feel the sting of loss. Its purpose – to give us all a good laugh and encouragement to persist!

It all started around November 2016 when we decided to throw away a year of our lives and build large scale art for BM 2017. After an exhaustive collaborative process, what we created came to be known as The Effect.image3

We applied for an Honoraria Grant from BMORG, but were turned down for what was half of our $26K budget. We didn’t see a manageable path to fundraising the entire amount in the time available, so The Effect was tabled, perhaps to be revisited at another time.

That’s when it happened…

One of the leads on the project had never really considered herself an artist, but was feeling a major sense of loss – grief even – around the  decision to let the project go. She felt as if she’d lost a dear friend and wondered how she would ever be able to share the complex set of “truths” – thoughts, experiences, learnings and feelings the project held for her. That’s when she KNEW… I AM an artist!  So in a cathartic attempt to come to terms with all of our loss we started to scale the piece down to the BMorg specs for shrines to be placed in the pavilion around the Man. The process was amazing – we laughed, we cried, we submitted it for approval.

We were once again denied and – on principle – we get it – heck, we called it UnGranted right in the name.  But, with the BM gods repeatedly telling us “no” we defiantly stuck our collective finger in the air and decided we had had enough – no matter what – S.U.G.A.R. was going to Burning Man!

(Now, as punk rock and rogue as all this sounds we’re just too old to care about our street cred. We submitted a proposal to SDCAP and they generously granted the project enough money to make it real – we can’t thank them enough!)

S.U.G.A.R. is an homage to 3 art pieces that sought and didn’t receive grants from BMorg this year.  The Effect, The Journey and Black Rock Observatory all gave their blessings and helped with designs where needed. (Look for The Journey on playa this year and donate if you can – amazing piece and team!)

As soon as the decision to create S.U.G.A.R. happened the team jumped into action – designing, programming files, creating 3D art and, most importantly, asking the community for help – which as usual was granted in abundance!  Much of what we’ve pulled together has come from so many different sources that all you can feel is hopeful – collaborative art really does bring out the best in all of us (and then it goes south, but that’s another story). So many have participated in the designing, cutting, sanding, painting, engineering, gifting etc – thank you, thank you, thank you!

  • Pink Heart has gifted us with placement, the use of their power and all the love we need to keep going.
  • We can’t say enough about CoLab which has gifted us build space, the use of amazing equipment like the laser cutter and CNC router and access to all the knowledgeable people who teach how to make it all go.
  • Special thanks to Ramiro, Melissa, Jake, Ken, Erin, Dan, Kristin, Denise, Meg, Brooke and many others!

Here’s the thing, the shrine hosts the turmoil of the ungranted artist and encourages looking past the despair. This is a piece dedicated to moving on in spite of the resistance – going around obstacles or plowing through them. It’s simply about not giving up.

Look for S.U.G.A.R. in front of Pink Heart on the Esplanade at Burning Man and near center camp at YOUtopia.

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image2

Sugar Ring 6:5

*This was written (and pics are from) June 2017 and will be updated with finished pictures from both events in Nov.*

San Diego at the Global Leadership Conference 2017

image1

What is the GLC?

2017 marks the Eleventh Annual Burning Man Global Leadership Conference (GLC), a gathering of Regional Contacts, community leaders, and Burning Man staff. The GLC is Burning Man’s flagship educational event, bringing together community leaders from across the Network for four playful, celebratory days of skill-sharing, knowledge exchange, and relationship building to promote leadership and community development around the world.

 

The GLC originated in 2007, in the former Burning Man headquarters at San Francisco’s 16th & 3rd Streets. Initially named the Regional Leadership Summit, the conference hosted approximately 80 people who participated from around the world. Workshops were mainly led by Burning Man staff, while attendees and staffers alike forged connections. As that first Summit unfolded, participants witnessed the positive knowledge sharing and deepening of relationships that occurred, and organizers knew they’d continue to convene annually. The event size has increased with each subsequent year with attendance broadening beyond Regional Contacts to include event producers, community organizers, and other movers and shakers who have influenced their regions with their ideas, input, and actions.

 

For more information go to http://burningman-glc.com/

 

Why is it important?

Over the years the RCs and SDCAP have worked together to send leaders from the San Diego region to share their experiences as well as learn from others from across the globe. The valuable connections and knowledge that is exchanged helps community leaders to grow and build leadership skills which in turn improves the production of YOUtopia, fosters CoLab and supports the capacity of our 501c3 SDCAP to do more and do it better.

 

Who gets to go?

Each year BMorg gives our region access to a limited number of tickets (in 2017 10 were made available to RCs and 10 to SDCAP) and we work collaboratively to select invitees (RCs received direct invitations in addition to the 20). Invitations typically go to the current producers of YOUtopia, new SDCAP board members, YOUtopia Hub leaders, leaders in other parts of the community (major art projects, Burners Without Borders etc.) and some rising stars. Those that have taken an active role in local leadership and are interested in attending can always put their name in the hat when it comes time for the GLC invites for 2018. SanDiego@burningman.org

 

Why do we provide financial support?

For the past few years SDCAP has offered invitees a stipend designed to defray a portion of the cost of attending the GLC.  This year we gave $500 to each person which covers the ticket fee (@ $210) and a portion of travel, accommodation and food expenses (hotels rooms cost up to $800 for the weekend). Most individuals end up contributing as much from their own pockets – even after economizing as best they can by ride-sharing and room-sharing – because the Bay Area is an expensive place! We give this stipend for a number of reasons:

  1. Many invitees would be unable to attend without the financial support,
  2. We believe in supporting the education and personal development of leaders in our community,
  3. All attendees have already demonstrated an ongoing commitment to our community through active involvement with projects that serve the community,
  4. All attendees commit to bringing back and sharing their insights with the community at large, and
  5. Many attendees participate in panel discussions and lectures at the GLC – contributing their knowledges and experience back to the wider international Burning Man community.

 

What’s the purpose of these reviews?

We’re hosting a Town Hall to talk about the GLC on May 21st at CoLab and hope you’ll come out to participate in the conversation. However, it’s all but impossible to schedule a date when all of our attendees and interested community members can be present.  Knowing that, we asked each attendee to fill out detailed reviews of the event which you can read at the link below. It’s our hope that these reviews will inspire you to ask questions at the town hall or reach out to us personally so that we can share more about the event, what we’re up to in San Diego, and all that’s going on in the Burnerverse.  We also encourage people who may be interested in attending the GLC in the future to dig in and see if you’re inspired by any of what the 2017 San Diego Contingent had to say.

 

To learn more about the experience

this year please read the attendee reviews

(Unedited and as received by attendees)

https://tinyurl.com/GLC2017Reviews

 

For more in depth Q & A please attend the

San Diego GLC Town Hall on May 21st at 5:00pm at CoLab

https://tinyurl.com/GLCTownHall

SDCAP Meeting Minutes, March 8, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

March 8, 2017

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of March, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Greg Davidson, Cassy Haynes, Cable King, Paul McCarthy and Dominic Moretto

Absent:  Lisa Walden

Community Members Present: Kim, Ken, Brigid, Jon Ray, Meg, Dennis, Brian, Martin and Sam

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 2/22/17 be approved.

President’s Report   

  • New Board Members

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Greg Davidson’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Dominic Moretto’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Jake Holler’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Lisa Walden’s term as a Director of the Board shall be extended until the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Kim Eisenberg is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Ken Simmons is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

  • Colin has changed the Google drive and email addresses; Board will be able to view Youtopia documents through Google suite.
  • Dominic to move the art grant information and provide information to Cassy.
  • 5/20/17 Board retreat tentative; Colin has contacted retreat speaker.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting.
  • GLC checks cleared.
  • Bank of Internet cannot do account splitting/names on accounts; Need local check account; leave money market with BOI.

Secretary’s Report

  • Drafted SDCAP Code of Conduct.

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Going well; 1st Leads meeting occurred on 3/7/17; 52 leads and almost 100% attendance.
  • Website being developed by community members donating professional time, design and website maintenance for 6 months at a cost of $300 per month.  
  • Theme announced “Youtopia or Dystopia – Spectrum of Reality”; contacted website designer and requested that theme design is positive.
  • Tribal campground conducting a meeting on 3/13/17; anticipate receipt of a draft contract shortly thereafter.

Colab Report – Meg

  • New tools acquired with donation funds; Tool training and safety classes occurring soon..
  • Workshops taking place (sewing, crafting); CAD design classes taking a bit longer to set up than expected.
  • Journey continuing to build; Effect did not receive funding and therefore not building at Colab; Colab has room for another large build.
  • Colab and Chill taking place frequently.
  • Colab will assume task of paying bills directly through Colab bank account; Board asked for monthly expenditures to be sent to Board for oversight purposes; Treasurer to send a report to Colab regarding expenses for past 12 months.
  • Paint Green trailer not moved, not as urgent due to a build not receiving funding; Paint Green to continue to look for storage space for trailer.
  • Reached out to landlord on adjacent property regarding availability in April, no response as of yet.

Additional Business

  • Powertrip discussion.
  • Draft RFP for additional event sent to Board for review.
  • Code of Conduct for Leads.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board adopt the “SDCAP Leads Code of Conduct” and “Social Media Policy” previously routed to the Board via email on 3/7/17.

  • “Eyeball” Art Grant Request discussion.
  • San Diego vs. non-local art grant discussion.
  • Youtopia Budget discussion.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:11 PM.

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SDCAP Board Meeting Minutes, February 22, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 22, 2017

San Diego, CA
MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 22nd day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:04 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, and Cable King

Absent:  Paul McCarthy and Dominic Moretto

Community Members Present: Ramiro, Ken, Kim, Denise & Brady

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 2/8/17 be approved.

President’s Report   

  • Adding Youtopia to SDCAP’s Google suite in order to create more internal document ownership controls.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting.

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director.
  • Onboarding Binder.

Regional Contact Report – Brady

  • RC’s held a meeting and they are working through outreach ideas regarding new RC candidates, including contacting Meta-Regionals for information before announcing search publicly.  RC’s have spoken with a few candidates.
  • Nicole pursuing Youtopia being designated an official regional event with BMorg.

Youtopia Report –  Lisa for Jon Ray & Natural

  • Finished interview process for now; Only 3 leads positions are open.
  • Proposed Youtopia budget sent to Board for review on 2/22/17.
  • Reviewing RFPs for new website.

Colab Report – Lisa

  • Colab has been open 9-5 for past couple of weeks & by April will be full with builds.
  • Router classes back in swing.
  • Tool shed is built and Colab Managers will acquire tools with donated funds in next few days.
  • 3D printers and laser in full use.
  • The Journey team is around quite a bit and is helping around Colab.
  • 14 people on staff now.
  • Contract with Cox Cable signed; getting new internet on 2/23/17.
  • Paint Green trailer leaving Colab soon.

Additional Business

  • Powertrip
  • Retreat Topics
  • GLC – Curt will be speaking at a Pod
  • Website discussion

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:35 PM.

Screen Shot 2016-05-18 at 7.57.30 AM

SDCAP Board Meeting Minutes, February 8, 2017

Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 8, 2017

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, Cable King, and Dominic Moretto

Absent:  None

Community Members Present: Jon Ray, Natural, Brady, Meg, Ramiro, and Ken.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meetings of the Board held on 1/25/17 and 2/1/17 be approved.

President’s Report   

  • Retreat 2/25 & 2/26, need to create plan and agenda
  • Performed initial research into financing for acquisition of warehouse space

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT $200.00 shall be allocated for Board Retreat meals and beverages.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting
  • Researching new banking options

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director
  • Onboarding Binder

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Leads Interview process going well; teams are looking strong
  • There has been movement with the Tribe regarding the Contract
  • Putting together RFP for new website.

Colab Report – Lisa and Meg

  • Org chart created in poster sized/dry erase format
  • Taking on new civic engagement activities and will have a person in charge of such activities
  • Growth rate in the past month has been rather extraordinary
  • Continued research and work on safety and evacuation plans
  • Plumbing issues are being resolved; line was hydro-jetted, but more is needed; Landlord paying for hydro-jet via rent credit

Additional Business

  • Guidelines for GLC attendance; Meg leading Pod on Volunteer succession
  • Colin requested funding for purchase of book regarding consensus.

ON MOTION DULY MADE BY CASSY HAYNES, SECONDED AND CARRIED, IT WAS RESOLVED THAT $32.31 shall be granted to Colin Jemmott for the acquisition of “Consensus through Conversation” books for each Board member.

  • Board to send message (including deadline for submission)  to artists re: funding for Burning Man art projects.
  • Fiscal sponsorship discussion; Colin will take point on researching fiscal sponsorship (in general), but will work with Stephanie and Curt to look into fiscal sponsorship.
  • Art Grant Request:  The Effect (BM Honorarium Project)

ON MOTION DULY MADE BY DOMINIC MORETTO, SECONDED AND CARRIED**, IT WAS RESOLVED THAT SDCAP will grant $4,000.00 to “The Effect” contingent upon the project being built at Burning Man and/or Youtopia.  If the project is not built at either Burning Man or Youtopia, then the funds will be returned to SDCAP.

**Stephanie Cucurullo and Curt Benedetto recused themselves from voting.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:55 PM.

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Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 8, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:03 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Lisa Walden, Greg Davidson, Cassy Haynes, Cable King, and Dominic Moretto

Absent:  None

Community Members Present: Jon Ray, Natural, Brady, Brady, Meg, Ramiro, and Ken.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meetings of the Board held on 1/25/17 and 2/1/17 be approved.

President’s Report   

  • Retreat 2/25 & 2/26, need to create plan and agenda
  • Performed initial research into financing for acquisition of warehouse space

ON MOTION DULY MADE BY LISA WALDEN, SECONDED AND CARRIED, IT WAS RESOLVED THAT $200.00 shall be allocated for Board Retreat meals and beverages.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting
  • Researching new banking options

Secretary’s Report

  • Organizing and archiving historical files from previous Executive Director
  • Onboarding Binder

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Leads Interview process going well; teams are looking strong
  • There has been movement with the Tribe regarding the Contract
  • Putting together RFP for new website.

Colab Report – Lisa and Meg

  • Org chart created in poster sized/dry erase format
  • Taking on new civic engagement activities and will have a person in charge of such activities
  • Growth rate in the past month has been rather extraordinary
  • Continued research and work on safety and evacuation plans
  • Plumbing issues are being resolved; line was hydro-jetted, but more is needed; Landlord paying for hydro-jet via rent credit

Additional Business

  • Guidelines for GLC attendance; Meg leading Pod on Volunteer succession
  • Colin requested funding for purchase of book regarding consensus.

ON MOTION DULY MADE BY CASSY HAYNES, SECONDED AND CARRIED, IT WAS RESOLVED THAT $32.31 shall be granted to Colin Jemmott for the acquisition of “Consensus through Conversation” books for each Board member.

  • Board to send message (including deadline for submission)  to artists re: funding for Burning Man art projects.
  • Fiscal sponsorship discussion; Colin will take point on researching fiscal sponsorship (in general), but will work with Stephanie and Curt to look into fiscal sponsorship.
  • Art Grant Request:  The Effect (BM Honorarium Project)

ON MOTION DULY MADE BY DOMINIC MORETTO, SECONDED AND CARRIED**, IT WAS RESOLVED THAT SDCAP will grant $4,000.00 to “The Effect” contingent upon the project being built at Burning Man and/or Youtopia.  If the project is not built at either Burning Man or Youtopia, then the funds will be returned to SDCAP.

**Stephanie Cucurullo and Curt Benedetto recused themselves from voting.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 8:55 PM.
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SDCAP Board Meeting Minutes, February 1, 2017

Board of Directors Meeting (Special)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

February 1, 2017

San Diego, CA

 

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 1st day of February, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration This special Board meeting was announced at the regular meeting on 1/25/17.  President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the special Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Paul McCarthy, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Greg Davidson, Cassy Haynes, and Dominic Moretto

Absent:  Lisa Walden

Community Members Present: Jon Ray, Natural, Jasmine, Fin, Ken, Dag, Marty, Marie and Bob.

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – N/A

President’s Report –  N/A

Treasurer’s Report – N/A

Secretary’s Report – N/A

Executive Session (7:00-8:00 PM)

GLC

  • Pod tickets and attendees are not yet determined
  • 2 RCs will not be attending.
  • Subject to the Pod attendee list, SDCAP will disburse $500 as a stipend for each San Diego delegate. Such amount is inclusive of GLC ticket price

New Directors

  • Great pool of strong candidates this year
  • Difficult decision; Board looked at needs of Board and merits of each candidate; Community feedback factored heavily into the decision.  
  • Ken Simmons, Lisa Walden and Kim Eisenberg will be new SDCAP Board members commencing March 2017.
  • BOD to reach out to all nominees; Steph to draft email to nominees; appointed Board member will have direct conversation with nominees
  • Will seek feedback regarding process
  • Colin requests that the Board purchase “Consensus through Conversation” for existing and new Board members.

Executive Session (8:32 – 10:02 PM).

  • Note:  Dominic strongly objected to closed session

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 10:02 PM.