SDCAP Meeting Minutes, March 8, 2017

Board of Directors Meeting (Regular)

San Diego Collaborative Arts Project, a California Non-Profit Corporation

(the “Corporation”)

March 8, 2017

San Diego, CA

MINUTES OF A MEETING of the Board of Directors of the Corporation (the “Board’) held on the 8th day of March, 2017 at  7:00 p.m. at Colab in San Diego, California.  

President’s Declaration

As regular Board meetings do not require notice to the Board pursuant to the Corporation’s Bylaws, President Colin Jemmott acted as Chairman of the meeting and Cassy Haynes acted as Secretary.

President Jemmott called the regular Board meeting to order at 7:01 PM.

Quorum

The President noted that a quorum of the Board was present and declared the Meeting open for the transaction of business.

Those in attendance and constituting a quorum were:

Board Members Present: Curt Benedetto, Stephanie Cucurullo, Colin Jemmott, Jake Holler, Greg Davidson, Cassy Haynes, Cable King, Paul McCarthy and Dominic Moretto

Absent:  Lisa Walden

Community Members Present: Kim, Ken, Brigid, Jon Ray, Meg, Dennis, Brian, Martin and Sam

Approval of Agenda

The President previously circulated the Agenda to Board via email. The Board approved the Agenda via email.

Minutes of Previous Meeting of the Board  – There was no discussion regarding the meeting minutes.  

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the minutes of the meeting of the Board held on 2/22/17 be approved.

President’s Report   

  • New Board Members

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Greg Davidson’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Dominic Moretto’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Jake Holler’s term as a Director of the Board is extinguished as of 3/8/17.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Lisa Walden’s term as a Director of the Board shall be extended until the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Kim Eisenberg is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT Ken Simmons is hereby added to the Board as a Director for a term commencing 3/8/17 and expiring on the 1st Wednesday of March 2020.

  • Colin has changed the Google drive and email addresses; Board will be able to view Youtopia documents through Google suite.
  • Dominic to move the art grant information and provide information to Cassy.
  • 5/20/17 Board retreat tentative; Colin has contacted retreat speaker.

Treasurer’s Report  

  • Treasurer’s report emailed before meeting.
  • GLC checks cleared.
  • Bank of Internet cannot do account splitting/names on accounts; Need local check account; leave money market with BOI.

Secretary’s Report

  • Drafted SDCAP Code of Conduct.

Regional Contact Report – N/A

Youtopia Report –  Jon Ray

  • Going well; 1st Leads meeting occurred on 3/7/17; 52 leads and almost 100% attendance.
  • Website being developed by community members donating professional time, design and website maintenance for 6 months at a cost of $300 per month.  
  • Theme announced “Youtopia or Dystopia – Spectrum of Reality”; contacted website designer and requested that theme design is positive.
  • Tribal campground conducting a meeting on 3/13/17; anticipate receipt of a draft contract shortly thereafter.

Colab Report – Meg

  • New tools acquired with donation funds; Tool training and safety classes occurring soon..
  • Workshops taking place (sewing, crafting); CAD design classes taking a bit longer to set up than expected.
  • Journey continuing to build; Effect did not receive funding and therefore not building at Colab; Colab has room for another large build.
  • Colab and Chill taking place frequently.
  • Colab will assume task of paying bills directly through Colab bank account; Board asked for monthly expenditures to be sent to Board for oversight purposes; Treasurer to send a report to Colab regarding expenses for past 12 months.
  • Paint Green trailer not moved, not as urgent due to a build not receiving funding; Paint Green to continue to look for storage space for trailer.
  • Reached out to landlord on adjacent property regarding availability in April, no response as of yet.

Additional Business

  • Powertrip discussion.
  • Draft RFP for additional event sent to Board for review.
  • Code of Conduct for Leads.

ON MOTION DULY MADE BY STEPHANIE CUCURULLO, SECONDED AND CARRIED, IT WAS RESOLVED THAT the Board adopt the “SDCAP Leads Code of Conduct” and “Social Media Policy” previously routed to the Board via email on 3/7/17.

  • “Eyeball” Art Grant Request discussion.
  • San Diego vs. non-local art grant discussion.
  • Youtopia Budget discussion.

Termination of Meeting

There being no further business, ON MOTION DULY MADE, SECONDED AND CARRIED, the meeting was adjourned at 9:11 PM.

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